Universal Engineering Sciences

Geotechnical engineering, materials testing, consulting

Project Coordinator

Project ManagementUpdated on Nov 12

Full-timeFlagstaff, AZ, USANo salary listed

About the Job

Requirements

At least 2 years of experience in project coordination, administrative support, or operations within a technical or service-based industry.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
Excellent verbal and written communication skills.
Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

Serve as a central point of coordination between project managers, field technicians, inspectors, clients, contractors, and internal teams to help ensure projects are organized, on schedule, and positioned for success.
Coordinate daily project scheduling and dispatch activities, adapting to changing priorities and helping teams respond efficiently to client needs.
Support project setup and administration by collecting required documentation, maintaining project records, and ensuring information is accurate, accessible, and up to date.
Partner with project managers to prepare proposals, gather project information, and assist with estimating, reporting, and project closeout activities.
Facilitate communication across multiple departments and stakeholders, helping ensure project requirements, schedules, and deliverables remain aligned.
Review and organize project reports, inspection documentation, and supporting materials to help maintain quality, consistency, and timely client deliverables.
Maintain project tracking systems, SharePoint folders, schedules, and operational documents to support visibility and efficient project execution.
Assist with change orders, client requests, insurance and compliance documentation, and other project coordination activities throughout the project lifecycle.
Help identify scheduling conflicts, documentation gaps, and project support needs while proactively working with team members to keep projects moving forward.
Contribute to continuous improvement efforts by helping develop, update, and streamline forms, processes, and project coordination tools.
Occasional travel may be required, up to 10%, primarily for off-site meetings, training sessions, or company events.

Desired Qualifications

An Associate’s or Bachelor’s degree in Business, Project Management, or a related field is preferred.
Experience with project management software such as MS Project, Smartsheet, or Monday.com is a plus.
Familiarity with engineering, construction, or environmental services terminology and workflows is preferred.

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

As a Project Coordinator, you'll be at the center of exciting projects that bring together diverse teams across the organization. This role offers the opportunity to collaborate with project leaders, technical specialists, and stakeholders to help drive initiatives from concept to completion. By fostering communication, coordinating resources, and helping remove roadblocks, you'll play a key role in keeping projects on track and enabling teams to achieve meaningful business results.

#LI-KD1

Responsibilities

Serve as a central point of coordination between project managers, field technicians, inspectors, clients, contractors, and internal teams to help ensure projects are organized, on schedule, and positioned for success.
Coordinate daily project scheduling and dispatch activities, adapting to changing priorities and helping teams respond efficiently to client needs.
Support project setup and administration by collecting required documentation, maintaining project records, and ensuring information is accurate, accessible, and up to date.
Partner with project managers to prepare proposals, gather project information, and assist with estimating, reporting, and project closeout activities.
Facilitate communication across multiple departments and stakeholders, helping ensure project requirements, schedules, and deliverables remain aligned.
Review and organize project reports, inspection documentation, and supporting materials to help maintain quality, consistency, and timely client deliverables.
Maintain project tracking systems, SharePoint folders, schedules, and operational documents to support visibility and efficient project execution.
Assist with change orders, client requests, insurance and compliance documentation, and other project coordination activities throughout the project lifecycle.
Help identify scheduling conflicts, documentation gaps, and project support needs while proactively working with team members to keep projects moving forward.
Contribute to continuous improvement efforts by helping develop, update, and streamline forms, processes, and project coordination tools.

Qualifications

Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.

2+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.

Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.

Excellent verbal and written communication skills.

Ability to work both independently and collaboratively in a fast-paced environment.

Familiarity with engineering, construction, or environmental services terminology and workflows is preferred.

Travel Requirements

● This position does not require regular travel as part of its primary responsibilities. However, occasional
travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or
company events. Travel, when necessary, will be communicated in advance and aligned with business
needs.

Physical Demands & Work Environment

This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here

About the Company

Universal Engineering Sciences

Geotechnical engineering, materials testing, consulting

Universal Engineering Sciences provides geotechnical engineering, construction materials testing, building code compliance, threshold inspections, and environmental consulting for public and private projects across the United States. Its services are fee-based consulting delivered on either a project-by-project or ongoing basis, covering soils and rock assessments, construction material testing, code compliance checks, threshold inspections, and environmental studies. With 3,400+ professionals across 77 offices, UES differentiates itself through breadth of capabilities, nationwide reach, and ongoing adoption of new technologies and best practices. Its goal is to help clients complete safe, compliant, and efficient projects on time and within budget by delivering specialized expertise and a strong safety, integrity, and value focus described by its STRIVE values.

Company size: 1,001-5,000
Company stage: Acquired
Total funding: Not listed
Headquarters: Orlando, FL
Founded: 1964

Recently Posted Jobs

Explore more opportunities at Universal Engineering Sciences

See more jobs