Document Controls Lead

About the Organization

E2 Consulting Engineers, LP (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

E2 Consulting Engineers is seeking a Document Controls Lead to support utility infrastructure and capital construction projects in Las Vegas, Nevada.

This position will be responsible for establishing, implementing, and overseeing document control processes and procedures to ensure effective management of project documentation throughout the project lifecycle, from initiation and engineering through construction, commissioning, and closeout.

This position requires a combination of hands-on document control expertise, process improvement, stakeholder coordination, and team leadership. The role will involve close coordination with client project teams, engineering personnel, construction teams, and other stakeholders.

Responsibilities

Document Control Management & Governance

• Develop, implement, and maintain document control procedures, standards, workflows, and best practices.
• Ensure consistency, accuracy, completeness, and traceability of project documentation.
• Establish project-specific Document Control Plans, including numbering conventions, naming standards, registers, filing structures, and document closeout procedures.
• Lead and oversee document control activities across assigned utility and capital construction projects.
• Maintain document registers, tracking logs, and reporting dashboards.
• Monitor compliance with established document control procedures and project requirements.

Electronic Document Management Systems (EDMS)

• Establish and maintain folder structures, metadata requirements, access permissions, and document workflows.
• Support document migration, process improvement, data validation, system implementations, data migrations, and quality assurance activities.
• Support implementation, administration, and optimization of electronic document management systems.
• Provide guidance and training to project teams on document management tools and procedures.

Project Documentation & Lifecycle Management

• Coordinate document reviews, approvals, and transmittals between internal teams, engineering consultants, contractors, and client stakeholders.
• Ensure accurate version control and maintain complete document histories.
• Manage engineering, construction, and project management documentation throughout the project lifecycle.
• Manage project documentation, including drawings, specifications, RFIs, submittals, change orders, correspondence, and closeout records.
• Oversee the receipt, review, distribution, revision control, and archiving of project documents.

Quality Assurance, Compliance & Reporting

• Conduct document quality checks to ensure compliance with project standards and contractual requirements.
• Conduct periodic quality reviews to identify document gaps, overdue reviews, process bottlenecks, and identify opportunities to improve efficiency and accuracy, including workflow automation, process standardization, and system improvements.
• Ensure project records are properly maintained and transferred in accordance with established retention and closeout requirements.
• Monitor document control performance metrics and prepare periodic status reports.
• Support internal and external audits, regulatory requests, and project documentation reviews.

Team Leadership & Stakeholder Coordination

• Coordinate document control activities with Project Managers, Engineers, Construction Managers, and other stakeholders.
• Monitor team workload, establish priorities, and ensure timely completion of deliverables.
• Provide day-to-day guidance, training, and oversight to Document Controllers and project support personnel.
• Serve as the primary point of contact for document control requirements, issues, and process improvements.
• Support project turnover, commissioning, and closeout activities, ensuring required documentation is complete and properly organized.

Qualifications

• Bachelor's degree in Business Administration, Engineering, Construction Management, Information Management, or a related field. Equivalent relevant experience may be considered.
• 10+ years of experience in document control, project documentation, or records management.
• At least 2 years of experience in a lead or supervisory capacity.
• Experience in electronic document control processes, procedures, standards, workflows, document lifecycle management, revision control, and project closeout requirements.
• Experience supporting engineering, construction, utilities, energy, or large capital infrastructure projects (such as: Electric Utilities, Power Generation, Transmission, Distribution, Substation, Oil & Gas or Pipelines)
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and SharePoint.

Preferred

• Experience performing document control activities across multiple concurrent projects.
• Familiarity with utility construction documentation, regulatory recordkeeping requirements, and engineering document review & approval workflows.
• Experience with reporting and dashboard platforms:
  • Excel
  • Power BI
  • SharePoint
  • Smartsheet
  • Tableau

• Experience with document management platforms:
• Aconex
• OpenText
• Oracle Unifier
• Procore
• ProjectWise
• SharePoint

Benefits

E2 Consulting Engineers, LP offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off. 

Wage Data Per State Requirements

Salary range for this position is $79,040 - $104,000.  The starting salary will be commensurate with skill, education, experience, and working environment.

Travel

10%

Local Candidates only

Yes

Drug Free Workplace

E2 Consulting Engineers, LP is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination.  Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.