Administrative Coordinator

Job Description:

 The Administrative Coordinator provides comprehensive administrative support to their assigned core within the School of Public Health. Responsibilities include greeting visitors, managing building access,

and coordinating space utilization. The Coordinator proactively manages office functions, troubleshoots operational issues as they arise, and provides essential logistical and event support. Additionally, this role

handles transaction processing, responds to inquiries, and serves as a primary or back-up resource for academic administrative functions based on departmental needs and availability.

This position is hybrid eligible, with the expectation of three days in the office.

All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

Education and Experience

Bachelor’s degree or equivalent combination of education and experience. One (1) to two (2) years of experience as an office manager, office clerk, administrative assistant, front office manager, or similar role. Business or office-related financial experience preferred.

Job Competencies

● Attention to detail combined with the ability to propose and execute creative solutions for complex administrative challenges.

● Strong written and verbal communication skills, with proven experience producing reports, assigning tasks, facilitating instructions, and managing vendor contracts.

● Excellent organizational and multitasking skills, with a demonstrated ability to prioritize a high volume of work and meet competing deadlines.

● Advanced familiarity with Microsoft Office Suite and Google Workspace (specifically Gmail and Calendar), along with basic computer troubleshooting skills.

● High level of reliability and discretion when handling sensitive information, with the initiative to work effectively both independently and as a collaborative team member

● Strong interpersonal and leadership abilities, with a focus on building effective working relationships across the department.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

2026-11-09

Job Posting Title:

Administrative Coordinator

Department:

School of Public Health Office of Finance and Administration

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

Submission Guidelines:

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.  

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact [email protected].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.