People and Culture Coordinator - People & Culture

Reset your expectations of a health and wellness agency. From our inception, Fingerpaint has been driven by an unstoppable collective spirit of possibility. It’s that curiosity that’s at the heart of everything we do. From our legendary people-first culture to the hundreds of Fingerpainters who define us, we’ve reimagined what it means to be a healthcare and wellness advertising agency. Here, creativity happens naturally—we attract top talent and collaborate.

People and Culture Coordinator -Entry Level

EST or CST based candidates preferred

The Opportunity

We are seeking a highly motivated and detail-oriented People & Culture Coordinator to join our team. In this role, you will be the operational engine behind a high-performing P&C function, owning the accuracy, timeliness, and experience touchpoints that define how employees interact with P&C every day. This is a role for someone who thrives in a fast-moving environment and brings a genuine sense of ownership to every task.

What you’ll do:

Employee Lifecycle Administration

· Onboarding + New Hire Experience: own end-to-end coordination. I-9 verification, system set up, and first-week scheduling. Manage before Day 1 through the 30-day mark, including check-ins and document collection

· Status changes: process promotions, transfers, and separations with accuracy and timeliness

· Offboarding: coordinate exits, system access removal, final pay routing, and COBRA/benefits notifications

· Employee files: maintain accurate, complete, and compliant files

HRIS & Data

· Maintain and update employee records with accuracy, errors caught before they reach payroll or benefits

· Conduct proactive record audits to identify and resolve discrepancies

· Generate standard reports (headcount, tenure, demographics, time off) on a consistent cadence

· Respond to ad hoc data requests accurately and on time

· Develop HRIS expertise and flag opportunities to improve system workflows

· Serve as a hands-on contributor to a Rippling HRIS implementation — including data migration, system/workflow configuration and validation, etc.

Benefit Admin Support

· Serve as Tier 1 support for employee benefit questions; know when to escalate to Benefits Manager/team

· Manage open enrollment logistics including communications, deadlines, vendor uploads, and post-enrollment audits

· Process qualifying life events within compliance windows

· Track and reconcile benefits invoices, flag discrepancies to Benefits Manager/Finance

Employee Communication

· Manage the HR inbox, serving as Tier 1 support to general employee inquires

· Support culture and engagement initiatives — recognition programs, wellness initiatives, and annual engagement survey logistics

· Assist in the communication and distribution of company HR policies and procedures

Projects & Initiatives

· Participate in P&C projects and initiatives as assigned; bringing a continuous-improvement mindset to everything you touch

Key Experience & Qualifications

· 1–2 years of experience in a related role

· Bachelor's degree in Human Resources, Business Administration, or a related field

· Proven ability to build relationships with employees at all levels

· Proficiency in Excel and HRIS systems (not just data entry)

· Strong analytical and problem-solving abilities

· Highly detail-oriented and versatile; thrives in a fast-moving, remote environment

· Ability to work independently and manage priorities

· Team-oriented and adaptable to change

· Experience with HRIS systems is a plus (Rippling strongly preferred)

Competencies

· Solution-Oriented Mindset: identifies practical fixes to employee inquiries and HRIS discrepancies; escalates issues with a recommended course of action

· Interpersonal & Communication Skills: approachable and professional first point of contact; translates complex HR policies into clear, digestible information

· Organizational & Time Management: prioritizes high-volume administrative tasks to ensure lifecycle milestones and compliance deadlines are met

· Initiative & Proactivity: anticipates team needs and surfaces issues before being prompted; does not wait to disclose issues and bring resolutions forward

· Strategic Thinking: looks beyond individual tasks to connect P&C work to broader team and organization goals; identifies patterns in data and process, and thinks about how today's decisions shape tomorrow's work

Don’t meet every single requirement? That’s okay! Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Fingerpaint, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles! Our team of qualified recruiters can match you with the right opportunity. Fingerpaint Group provides equal employment [and affirmative action] opportunities to all applicants and employees. We are proud to recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.