Operational Workforce Planning Specialist

About the Role: 

As Eucalyptus scales, we need an Operational Workforce Planning Specialist in Manila to own our headcount-to-hire process end to end. You’ll oversee the request and approval workflow, keep a single reconciled source of truth for headcount across our planning sheets, Airtable, Ashby, and Dayforce, and produce the reports that Recruiting, Finance, and Ops leaders rely on. You’ll partner with FP&A, Recruiting Operations, HRBPs, and Comp, and help shape position management in Dayforce along the way. If you reconcile until the numbers tie and love replacing manual work with automation, this role is for you.

What you’ll do:

• Oversee the day-to-day headcount request and approval workflow, from intake form through approvals to job and opening creation in Ashby, so every opening has the required approvals and a clean audit trail
• Maintain a single, reconciled source of truth for approved, open, in-progress, filled, and backfill headcount across planning sheets, Airtable, Ashby, and Dayforce
• Reconcile headcount on a regular cadence across those systems, then flag and resolve gaps such as reopened requisitions that skipped approval, backfills that don’t match a departure, and openings without a matching approved line
• Partner with FP&A, Recruiting Operations, HRBPs, and Comp to streamline the approval chain, including removing duplicate approvals between the opening and offer stages and recommending lighter-touch paths for high-volume backfills
• Standardize data at the source, including job titles, departments, levels, countries, hiring managers, target hire quarter, and comp band references, so hiring, finance, and ops data stay consistent
• Track and enforce new attributes as they’re introduced, such as hiring and benefiting legal entity, so they are captured at intake instead of added after the fact
• Produce recurring headcount reports for Recruiting, Finance, Operations, and HRBP leaders, such as plan versus actuals, open versus approved, and backfills versus net-new, using shared definitions so every team sees the same numbers
• Answer ad hoc headcount questions quickly and handle confidential roles and compensation-adjacent data with care, using AI tools and spreadsheet automation to reduce manual effort
• Identify manual, copy-and-paste steps to eliminate across Google Sheets, Airtable, Ashby, and Dayforce, and partner with Recruiting Operations and Systems to automate them, including supporting the Ashby-to-Dayforce integration
• Document the end-to-end headcount-to-hire process, including SOPs, data definitions, and field mappings from headcount through position, requisition, and employee, so ownership and handoffs are clear
• Help design and prepare for position management in Dayforce, including data mapping and cleanup, testing, and defining how unique position IDs link to requisitions and employees, so backfills are tied to existing positions rather than approved from scratch

About you (Who you are):

• 3-6 years in workforce planning, headcount or position management, HR operations, or recruiting operations, ideally at a high-growth or multinational company
• Advanced Google Sheets or Excel skills (lookups, pivots, QUERY/FILTER, data validation; Apps Script is a plus) and comfort with large, messy datasets
• Hands-on experience with an HRIS (Dayforce preferred) and ideally an ATS (Ashby, Greenhouse, or Lever)
• Experience with Airtable or a similar no-code database or workflow tool
• AI-native: you use AI tools to analyze data, write formulas and scripts, and draft documentation
• A high bar for accuracy: you reconcile until the numbers tie, and you document what you changed and why
• Discretion with confidential data
• Clear written English and comfort working with stakeholders across US, European, and Asian time zones
• Ability to work hours that overlap with US stakeholders

Why join Eucalyptus?

Euc is also behind a growing family of digital healthcare clinics (Pilot, Kin, Software, Compound) across men’s health and well-being, fertility, skincare, and preventative health.

Here’s what makes joining Euc unique:

• What’s next - Our goal for the next three years is to support 1 million patients globally to live better for longer. We’re launching into new conditions, demographics, and geographies as we build a truly preventive healthcare ecosystem.
• Build something world-changing - We’re on the path to becoming the world’s largest international digital healthcare company. It will be challenging, fast-paced, and deeply rewarding.
• Make real impact - You will deliver work that directly shapes patient outcomes and scales evidence-based care across markets.
• Accelerate your growth - You will have high ownership, continuous feedback, and dedicated development support.
• Join a motivated team - You will collaborate with talented peers to solve complex clinical and operational problems at scale.

What’s ahead in the Philippines?

• Grow with us globally - Get mentorship from leaders across Australia, the UK, Germany, and Japan while collaborating with top-tier teams in the Philippines and South Africa.
• Shape your career - Access learning budgets, conferences, certifications, peer shadowing, and a global knowledge-sharing culture.
• Work where wellbeing matters - Enjoy wellness budgets, social clubs, hybrid work arrangements, and initiatives that help you stay balanced and connected.
• Innovate with purpose - Use state-of-the-art tools and contribute to bold, impactful solutions in healthcare.
• Support at every stage - Benefit from comprehensive health coverage (including up to 2 dependents), vacation, sick, and parental leaves, 13th-month pay, statutory benefits, and transport allowance.