Mayer

Full-service corporate and litigation law firm

Legal Secretary

Administrative SupportConfirmed live in the last 24 hours

Full-timeDallas, TX, USA$60k - $75k /yr

About the Job

Requirements

Excellent organizational skills and attention to detail.
Proficiency with Microsoft Office Suite and legal software; training will be provided on the firm's specific tools.
Knowledge of e-filing in state and federal courts.
Knowledge of court rules and procedures.
Ability to maintain confidentiality and handle sensitive information.
Ability to work independently and as part of a team.

Responsibilities

Greet clients and visitors in a professional and friendly manner.
Answer phone calls, take messages, and direct calls to the appropriate person.
Coordinate and schedule depositions, hearings, and meetings.
Assist with document preparation.
Conduct legal research and gather relevant case information.
Organize and maintain case files in the iManage document management system.
Coordinate and schedule meetings, conferences, and travel arrangements.
Maintain and organize client files and records.
Communicate professionally with clients, opposing counsel, court personnel, and accounting.
Open new files and run conflicts checks.
Update docket sheets or information sheets on files.
Perform general clerical duties, including filing, scanning, and data entry.
Provide administrative support to attorneys and staff as needed.

Desired Qualifications

At least 3 years of previous experience working as a legal secretary on the litigation defense side is highly preferred.

Salary Range: 60000 to 75000 (Currency: USD) (Pay period: per-year-salary)

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

Responsibilities

Greet clients and visitors in a professional and friendly manner

Answer phone calls, take messages, and direct calls to the appropriate person

Coordinate and schedule depositions, hearings, and meetings

Assist with document preparation

Conduct legal research and gather relevant case information

Organize and maintain case files in document management system (iManage)

Coordinate and schedule meetings, conferences, and travel arrangements

Maintain and organize client files and records

Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner

Open new files and running conflicts

Updating docket sheet or information sheet on the file

Perform general clerical duties such as filing, scanning, and data entry

Provide administrative support to attorneys and staff as needed

Experience

Excellent organizational skills and attention to detail

Strong communication and interpersonal skills

Proficient with Microsoft Office Suite and legal software (will train on our specific tools)

Knowledge of e-filing in state and federal courts

At least 3 years previous experience working as a legal secretary on the litigation defense side is highly preferred

Knowledge of court rules and procedures

Ability to maintain confidentiality and handle sensitive information

Ability to work independently and as part of a team

Technology

Mayer LLP has implemented the following technology platforms:

Westlaw

Harvey AI

Coyote

PointOne

iManage

Benefits

Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm

10 company holidays + 4 early release days

16 PTO days

Hybrid schedule (3 days/week in office, 2 days/week at home)

401k + firm match based on previous year revenue. In 2024 we matched up to 6%

Discretionary year end bonus

Employee referral bonus ($2000 - $4000)

#LI-CO1

About the Company

Mayer

Full-service corporate and litigation law firm

Mayer LLP is a Dallas-area law firm that helps businesses by combining legal expertise with business sense. Its practice areas include Corporate & Securities, Healthcare, Immigration, Labor & Employment, Litigation, Real Estate and Tax, allowing the firm to handle deals, regulatory compliance, workforce issues, disputes, and tax planning. The firm works by pairing strategic business advice with legal know-how to grow opportunities, reduce risks, and defend clients’ interests in negotiations, transactions, and court or arbitration matters. Mayer differentiates itself through an entrepreneurial, client-first mindset and by offering an integrated approach across multiple practice areas, ensuring legal work supports the client’s business goals. The goal is to help clients maximize opportunities while minimizing exposure and to aggressively protect their interests.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: Dallas, TX
Founded: 2019

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