Office Admin-Payroll - Multiple Teams

Job Description

Duties and Responsibilities

• Assist the Accounting Department with A/P, A/R, Bank Deposits
• Reconcile cash deposits with POS systems daily
• Assist with OnBoarding employees
• Assist Payroll Manager with bi-weekly payroll
• Manage the recruiting platforms; InstaWork, Smart Recruiters, Craigslist etc.
• Filing and Scanning
• Assist with special office projects
• Assist the Marketing & Branding Department
• Assist with Office Administrative Duties, answering phones, and greeting visitors
• Other duties that may be assigned.

Requirements

• Quick learner and detailed-oriented
• Able to get the job done quickly but accurately
• Can work independently but not afraid to ask questions or get clarification
• Flexible and willing to learn new processes
• Adept with Quick-books, Excel, Word etc.
• Willingness to go above and beyond what is required
• Interpersonal Skills
• Maintains confidentiality

Competency

To perform the job successfully, an individual should demonstrate the following competencies:

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
  
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time.
• Dependability - Follows instructions, responds to management direction; Keeps commitments; Commits to overtime when necessary and approved in order to reach goals or deadlines; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; - Asks for and offers help when needed.
• Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; obtains clarification for unclear instructions.
• Computer Skills - To perform this job successfully, an individual should have knowledge of - Spreadsheet software; Word Processing software and email.

Qualifications

• Bachelors Degree is a must
• Have excellent communication and organization skills
• Have mid-level financial & excel skills; modeling, P&L, Budgeting, Forecasting
• Accounting Experience
• Some recruiting Experience
• Reading, writing and oral proficiency in the English language.  Spanish proficiency is a plus
• Willing to work a flexible schedule and holidays
• Be a self-motivator and motivator of others
• Work in a safe, prudent and organized manner
• Have a minimum of 2 years experience in similar position
• Have the ability to handle multiple tasks at one time
• Must have excellent attention to details, and extensive service knowledge
• Be able to drive to all our locations

Additional Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This job description reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the job description amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by a manager or Head of Department/Division. The employee will actively follow CUN policies including Equal Opportunities policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.