Sime

Multinational palm oil and agribusiness conglomerate

Admin Assistant

Administrative SupportUpdated on Nov 14

Full-timeSingaporeIn-person

About the Job

Requirements

Minimum GCE O-Level, Diploma, or equivalent qualification.
At least 2 years of administrative experience.
Proficiency in Microsoft Office applications.
Administrative skills including minute-taking, reporting, filing, budgeting, and invoice administration.
Organisational, communication, and coordination skills.
Ability to work proactively, with attention to detail, and comfortably with different stakeholders and vendors.

Responsibilities

Coordinate facilities maintenance, site inspections, and follow-up actions with vendors, contractors, landlords, and internal teams.
Handle purchase requisitions, purchase orders, quotations, and invoices, ensuring documents are complete and payments are processed accurately.
Maintain facilities contracts, maintenance and utility records, audit documents, and other administrative records.
Support workplace safety, risk assessments, access administration, and compliance activities.
Provide administrative support for tenders, renovation projects, and business continuity activities, including meetings, vendor coordination, documentation, and progress follow-up.
Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing, and document preparation.
Support record-keeping and expense administration for company, demo, and patrol vehicles, including fleet, fuel, EV charging, and related costs.
Coordinate CSR programmes and events, including logistics, registrations, communications, invoices, claims, and participation records.
Prepare reports, presentations, and statistics; respond to enquiries; and provide general administrative support to the team as required.
Perform ad hoc duties assigned by the reporting manager.

Desired Qualifications

Experience in facilities administration.

Company :

Performance Motors Limited

Build the Future of Automotive with Us.

Since 1979, Performance Motors Limited (PML) has been an authorised dealer of BMW cars and official importer for BMW Motorrad in Singapore. As a long-time partner of this German luxury automotive brand, PML has come to be associated with great performance, driving pleasure and service excellence.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

What You’ll Be Doing

As an Admin Assistant, you will support the Facilities, Corporate Services & Projects team across facilities operations, office administration, projects, tenders and corporate social responsibility programmes.

Coordinate facilities maintenance, site inspections and follow-up actions with vendors, contractors, landlords and internal teams.
Handle purchase requisitions, purchase orders, quotations and invoices, ensuring documents are complete and payments are processed accurately.
Maintain facilities contracts, maintenance and utility records, audit documents and other administrative records.
Support workplace safety, risk assessments, access administration and compliance activities.
Provide administrative support for tenders, renovation projects and business continuity activities, including meetings, vendor coordination, documentation and progress follow-up.
Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation.
Support record-keeping and expense administration for company, demo and patrol vehicles, including fleet, fuel, EV charging and other related costs.
Coordinate CSR programmes and events, including logistics, registrations, communications, invoices, claims and participation records.
Prepare reports, presentations and statistics, respond to enquiries and provide general administrative support to the team when required.
Perform any ad hoc duties assigned by the reporting manager.

Who We’re Looking For

This is a 1 Year Contract with Completion Bonus
Minimum GCE O-Level, Diploma or equivalent qualification
At least 2 years of administrative experience
Proficient in Microsoft Office applications
Good administrative skills, including minute-taking, reporting, filing, budgeting and invoice administration
Strong organisational, communication and coordination skills
Proactive, detail-oriented and comfortable working with different stakeholders and vendors
Experience in facilities administration would be an advantage

Why Join Us at Sime Motors?

Be part of a trusted brand with a regional footprint
Work with cutting-edge automotive technology
Grow your career in a supportive, performance-driven culture

About the Company

Sime

Multinational palm oil and agribusiness conglomerate

Sime is a multinational conglomerate with a history in rubber, palm oil, and other agricultural commodities, now spanning industrial equipment, motors, property, and logistics in more than 20 countries. It creates value through an integrated value chain that covers farming, processing, manufacturing, distribution, and property development. Its size and diversification, highlighted by the 2007 merger that formed one of the world’s largest palm oil producers, set it apart from peers with a broad footprint across multiple sectors. Its goal is to grow value across its varied businesses by leveraging its global reach and expertise in agriculture and related industries to serve markets around the world.

Company size: 1,001-5,000
Company stage: IPO
Headquarters: Kuala Lumpur, Malaysia
Founded: 1910

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