In PersonWellington-based, permanent full-time role.
Administrative & Executive AssistanceExecutive Support
About the job
Requirements
Strong organizational skills, initiative, and the ability to manage competing priorities and deadlines in a fast-paced environment.
Excellent written, verbal, and interpersonal communication skills, with confidence building relationships at all levels.
Professional judgment and discretion when handling sensitive information, with a strong commitment to confidentiality and accuracy.
Advanced Microsoft Office skills and willingness to learn, adapt, and contribute ideas.
Responsibilities
Provide proactive diary, email, and administrative support to senior leaders, coordinating meetings, communications, and follow-up actions.
Prepare agendas, papers, reports, presentations, and correspondence while maintaining accurate and accessible records.
Build strong working relationships across the Ministry and with external stakeholders, collaborating with other senior leadership support staff.
Identify and implement practical improvements to administrative processes, systems, and ways of working.
Desired Qualifications
Previous Personal Assistant or Executive Assistant experience would be valuable but is not essential.
Wellington based | Permanent | Full-time
4.4 weeks annual leave | Wellness allowance after 12 months
Midpoint of $72,225 dependent on experience
What you’ll do - Ko tōu ake mahi
As Executive Assistant, you’ll keep the Group Manager Clinical and Science Advisory running smoothly by managing priorities, anticipating needs, and coordinating effectively with teams and stakeholders. This is a fast-paced, highly visible role where your organisation, initiative, and relationship-building skills will make a real difference. You’ll be trusted to manage competing demands, managing inboxes, diaries, improving processes, and help create an environment where leaders and teams can perform at their best.
Provide proactive diary, email and administrative support to senior leaders, coordinating meetings, communications and follow-up actions.
Prepare agendas, papers, reports, presentations and correspondence, while maintaining accurate and accessible records
Build strong working relationships across the Ministry and with external stakeholders, collaborating with other senior leadership support staff.
Identify and implement practical improvements to administrative processes, systems and ways of working.
What you’ll bring - Ko ngā pūkenga ōu
Strong organisational skills, initiative and the ability to manage competing priorities and deadlines in a fast-paced environment
Excellent written, verbal and interpersonal communication skills, with confidence building relationships at all levels.
Professional judgement and discretion when handling sensitive information, with a strong commitment to confidentiality and accuracy.
Advanced Microsoft Office skills and a willingness to learn, adapt and contribute ideas.
Previous Personal Assistant or Executive Assistant experience would be valuable but is not essential.
About the Ministry
As the Government's lead advisor on health, we help shape the future of New Zealand's health system through policy, regulation and monitoring. Join a team that makes a real difference to the health and wellbeing of New Zealanders while working in a supportive, inclusive environment that values wellbeing, growth and development.
We welcome applicants from all backgrounds and are committed to an accessible and respectful recruitment process.
How to apply- Me pēhea te tono mai
Applications close Midnight Thursday 5 November 2026.
Click here to view the position description. Please follow the online process at our Careers Website to apply. Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at [email protected].