Document Controller

About Nscale

At Nscale, we are building the infrastructure for AI revolution. Nscale is developing cutting-edge, sovereign generative AI solutions powered by a new generation of high-performance, sustainable data centres and GPUs built specifically for AI workloads.

The rapid growth of artificial intelligence is driving unprecedented global demand for compute and GPU infrastructure. Positioned at the heart of this transformation, Nscale is delivering the platforms that will enable the next decade of innovation.

Working closely with the world’s most advanced AI technology providers, Nscaleintegrates next-generation compute hardware and GPU clusters across both partner and self-delivered facilities. This is a unique opportunity to join Nscale’s journey, playing a pivotal role in delivering transformative AI infrastructure, and help shape a company designed to scale rapidly across APAC.

Document Controller APAC

The Document Controller APAC will be engaged to manage project documentation onNscale’s colocation data centre developments.

You will be responsible for maintaining accurate document control systems, ensuringthat all project information is current, correctly formatted, approved, and distributedto the right stakeholders at the right time.

This role requires a strong understanding of document management processes within complex construction or engineering environments. You’ll play a critical role insupporting project delivery, maintaining version integrity, and upholding Nscale’sstandards for governance, accuracy, and compliance across all design andconstruction documentation.

What You'll Be Doing

Document Control & Information Management

• Act as Procore System Administrator for APAC projects: set up project directories, permission templates, workflow and user access
• Establish, maintain, and manage document control systems for large-scale construction projects in accordance with Nscale’s standards and procedures
• Build and maintain workflows, numbering and naming conventions, custom fields and folder structures aligned to Nscale’s standards
• Ensure all project documentation including design drawings, specifications, contracts, reports, and correspondence whereby it is accurately logged, version-controlled and traceable
• Configure and maintain tools including Documents, Drawings, Specifications, Submittals, Transmittals, RFIs, Checklist, and correspondences
• Review incoming and outgoing documents for accuracy, completeness, and correct formatting before release
• Manage document workflows, approvals, and distribution through designated document control platforms e.g. Procore, Aconex
• Onboard and train internal staff, contractors, designers and vendors, act as first line support and liaise with Procore support

Governance, Quality & Compliance

• Implement document control protocols that comply with Nscale’s governance framework and regional regulatory requirements
• Monitor adherence to naming conventions, revision management, and transmittal procedures across all internal and external contributors
• Maintain up-to-date audit trails, ensuring traceability and accountability for all document submissions and approvals
• Support internal and external audits by providing complete, accurate document records as required

Collaboration & Support

• Work closely with Project and Design Managers, and Contractors to ensure information is exchanged efficiently and accurately
• Coordinate the flow of information between Nscale’s internal teams and external stakeholders, including partners, contractors, and suppliers
• Provide document control training and support to project participants to maintain consistent standards and best practices
• Assist in preparing reports and dashboards summarising document status, approvals, and outstanding actions

Systems, Tools & Continuous Improvement

• Champion best practice in digital document management and data governance, supporting Nscale’s technology-led approach to project delivery
• Regularly review and improve document control procedures, identifying opportunities for automation and efficiency
• Ensure all project documentation is archived correctly at project close-out for long-term retrieval and record retention

About You

• Diploma/Bachelor Degree in Engineering or equivalent
• 5+ years relevant experience in Document control or Information Management within large scale, complex construction or with at least 3 years+ experience with EPC company or similar
• Proven experience as Procure administrator on large construction projects or mission critical projects such as Data Centres, semiconductor, pharmaceutical plants, hospitals or power facilities
• Familiarity with other Electronic Document Management (EDM) System platforms (e.g. Procore, Aconex, ACC/BIM 360, SharePoint) is a plus
• Strong understanding of construction documentation, revision control, and approval workflows
• Highly organised, detail-oriented, and capable of managing large volumes of technical information
• Excellent communication skills and ability to coordinate across multiple teams and stakeholders
• Proactive, solutions-driven, and able to work independently within a fast-paced, high-growth environment
• Able to travel across APAC regions on project sites

In All We Do, Our Core Values Guide Us

Relentless Innovation

At Nscale, we constantly push the boundaries of innovation, embracing creative risks to shape the future. Our aim is to deliver products that not only meet but exceed today’s expectations, setting new standards for tomorrow.

Ownership and Accountability

Every Nscaler is fully accountable for their work, driving it with excellence and urgency. We set high standards, ensuring that our contributions are not just good but exceptional.

Openness and Transparency

We believe trust and transparency are key to our success. We maintain open communication within our teams and with stakeholders, sharing both successes and challenges. Our open-source approach allows customers to explore our technology, building trust and ensuring our solutions are both innovative, secure, and reliable.

Customer-Centric Focus

Our customers are central to our mission, and we are committed to delivering impactful solutions that drive real-world success. We focus on deeply understanding their needs and challenges, striving to exceed expectations in both product quality and service.

Sustainability

We are dedicated to considering the long-term environmental and societal impacts of our technologies. By integrating sustainability into our operations and product development, we ensure that our innovations are both effective and responsible, contributing positively to the world around us.

Full-Speed Collaboration

Collaboration at Nscale is fast, efficient, and respectful. We work together seamlessly, with clear communication and mutual respect, ensuring our shared goals are met with high standards and impactful outcomes.

Equal Opportunities Statement

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.

If there’s anything we can do to accommodate your specific situation, please let us know.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here.