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Ingérop

Independent engineering firm for infrastructure

Executive Assistant

Executive SupportConfirmed live in the last 24 hours
Full-timeLyon, FranceNo salary listed

About the Job

Requirements

  • A Bac +2 / Bac +3 qualification, ideally in executive assistance, management, or administration.
  • At least 3 years of experience in a similar role.
  • Advanced professional English at C1 level, including understanding meetings, writing summaries and minutes, and independently interacting with international contacts.
  • Ability to use digital tools and innovative solutions, including artificial intelligence.
  • Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Strong written and oral communication, drafting, summarization, and document and presentation production skills.
  • Ability to manage complex calendars and organize meetings.
  • Ability to handle several subjects and contacts simultaneously, prioritize work, and meet deadlines.
  • Organizational ability, autonomy, adaptability, discretion, and the ability to handle confidential information.

Responsibilities

  • Manage and optimize leadership calendars according to priorities and constraints; organize appointments, meetings, and business travel; anticipate deadlines and needs; coordinate meeting logistics; follow up on requests; and provide daily administrative support.
  • Organize and schedule leadership meetings and other governance bodies; prepare agendas; gather materials; format presentation materials; draft and distribute minutes or decision records; and track resulting decisions, actions, and deadlines.
  • Receive, identify, process, and route requests addressed to the Direction; facilitate information flow; draft and format correspondence, notes, minutes, and presentations in accordance with Ingérop’s graphic standards; organize document filing and archiving; and maintain confidentiality.
  • Act as an interface between the Direction and internal contacts, agencies, departments, support functions, clients, and partners; route requests to appropriate contacts; coordinate topics involving multiple stakeholders; and follow requests through to resolution.
  • Provide administrative follow-up for selected leadership files; maintain dashboards and tracking tools; help organize meetings, seminars, and internal events; participate occasionally in cross-functional projects; and propose improvements to organization and tracking tools.
  • Format commercial offers, presentations, and communications materials; manage electronic tendering platforms, including downloading and submitting tender files and retrieving documents; organize meetings with clients, partners, and business development contacts; and, as needed, attend commercial and business development meetings and prepare minutes and action records.

About the Company

Ingérop

Independent engineering firm for infrastructure

Ingérop is an independent engineering and consulting firm with about 1,900 employees and offices in France, serving core sectors such as Infrastructure, Town & Transportation, Water & Environment, and Energy & Industrial facilities. Its services cover studies, design, project management, and contracting through its subsidiaries, supporting clients worldwide in over 70 countries and leveraging international networks. What sets it apart is independent ownership, which keeps client needs front and center, combined with a global footprint and a focus on sustainability in mobility, energy transition, and living environments. Its goal is to help clients invest in and deliver infrastructure and environmental projects by applying technical expertise and international execution capability.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Rueil-Malmaison, France
Founded
1992

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