Moore Kingston Smith

SME-focused digital transformation advisory and audit

Secretary

Administrative SupportUpdated on Nov 15

Full-timeLondon, UK£30k - £40k /yr

About the Job

Requirements

Experience in a secretarial, administrative, or similar support role.
Advanced knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Experience producing and formatting professional documents, reports, tables, and spreadsheets to a high standard.
Strong organisational skills and the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to build effective working relationships and collaborate with colleagues across the firm.
Ability to work independently, use initiative, and respond flexibly to changing business needs.
High accuracy and attention to detail, with discretion when handling confidential and sensitive information.
Client-focused approach and interest in supporting excellent client service.

Responsibilities

Manage diaries and schedule meetings, including room bookings.
Prepare, format, and proofread proposals, presentations, and other client-facing documents.
Support client onboarding and Anti-Money Laundering (AML) processes, including preparing engagement letters, Forms 64-8, client set-up forms, and related documentation.
Draft routine correspondence and letters for Partner review and approval.
Maintain electronic and physical client records, including scanning, filing, and archiving documentation.
Assist with billing processes and prepare expense claims.
Coordinate UK and international travel and accommodation arrangements.
Manage inboxes and correspondence, ensuring messages are relayed and actioned promptly.
Process Partner expenses and support month-end administrative activities.
Provide general administrative support to the wider team as required.

Desired Qualifications

Experience working within a professional services environment.

We're looking for a highly organised, proactive and personable Secretary to join our friendly and collaborative General Practice team at our London City office on a 12-month fixed-term contract (maternity cover).

This is a great opportunity for someone who enjoys variety, thrives in a busy environment and takes pride in providing excellent support. You'll work closely with Partners, Directors and Managers, playing an important role in keeping the department running smoothly and ensuring colleagues and clients receive a professional and efficient service.

No two days will be quite the same, so you'll need to be confident juggling priorities, adapting to changing demands and using your initiative to stay one step ahead. You'll also be trusted with confidential information, making discretion, attention to detail and a professional approach essential.

If you're a natural organiser, enjoy working with people and want to be part of a supportive team where your contribution really matters, we'd love to hear from you.

Managing diaries and scheduling meetings with room bookings
Preparing, formatting and proofreading proposals, presentations and other client-facing documents.
Supporting client onboarding and Anti-Money Laundering (AML) processes, including preparing engagement letters, Forms 64-8, client set-up forms and related documentation.
Drafting routine correspondence and letters for Partner review and approval.
Maintaining electronic and physical client records, including scanning, filing and archiving documentation.
Assisting with billing processes and preparation of expense claims.
Scanning and filing client records/files, archiving where necessary.
Coordinating UK and international travel and accommodation arrangements.
Managing inboxes and correspondence, ensuring messages are relayed and actioned promptly.
Processing Partner expenses and supporting month-end administrative activities.
Providing general administrative support to the wider team as required.

Experience in a secretarial, administrative or similar support role.
Advanced knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
Experience of producing and formatting professional documents, reports, tables and spreadsheets to a high standard.
Excellent verbal and written communication skills.
Strong organisational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to build effective working relationships and collaborate with colleagues across the firm.
Proactive and self-motivated, with the ability to work independently and use initiative.
Flexible and adaptable, with a willingness to respond to changing business needs.
High level of accuracy and attention to detail, with the ability to handle confidential and sensitive information with discretion.
Client-focused, with a genuine interest in supporting excellent client service.
Strong team player who contributes positively to a collaborative working environment.
Experience of working within a professional services environment is desirable but not essential.

About the Company

Moore Kingston Smith

SME-focused digital transformation advisory and audit

Moore Kingston Smith is an advisory and accounting firm focused on helping small and medium-sized UK-based enterprises accelerate digital transformation. It offers audit, tax, and consulting services, with a particular emphasis on change management so software selections and technology implementations align with a client’s business goals to drive growth and efficiency. The firm delivers its product through fee-based services and long-term advisory engagements, combining practical, actionable strategic insights with industry knowledge. What sets it apart from competitors is its deep UK market expertise and its integrated approach that pairs traditional accounting and compliance work with targeted digital transformation guidance and change management. The company’s goal is to enable SMEs to adopt and use the right technology effectively, improving operations and achieving sustainable growth.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: United Kingdom
Founded: 1923

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