Payroll & Compliance Manager

CPP Clinics is a leading provider of medical aesthetics services, offering innovative treatments across multiple medspas under the CPP umbrella. We are dedicated to delivering exceptional patient experiences and outstanding results, utilizing advanced technologies and personalized care.

We are seeking an experienced and detail-oriented Payroll & Compliance Manager to oversee payroll operations and regulatory compliance across our growing portfolio of medical aesthetics clinics, surgery centers, and corporate entities. This individual will lead the payroll function, ensure accuracy and compliance across multiple jurisdictions, and partner closely with HR, Finance, Operations, and Legal teams. The ideal candidate is a hands-on leader with strong technical payroll expertise, excellent organizational skills, and the ability to build scalable processes and systems that support continued growth, clinic acquisitions, and integrations.

Payroll Management

• Oversee end-to-end payroll processing for hourly and salaried employees across
  multiple clinic entities/locations and corporate
• Lead, manage, and develop the payroll team, including workload prioritization,
  performance management, and cross-training
• Ensure accurate calculation of wages, commissions, bonuses, overtime, PTO, and deductions
• Manage payroll schedules, approvals, and deadlines in coordination with clinic
  leadership
• Serve as primary point of contact with external payroll providers (i.e., Rippling)
• Reconcile payroll reports and resolve discrepancies in a timely manner
• Ensure payroll-related GL entries are accurate and properly mapped

Compliance & Regulatory Oversight

• Ensure compliance with federal, state/provincial, and local labor laws, wage-and-hour regulations, and payroll tax requirements
• Monitor and implement changes related to employment law, payroll tax, and
  regulatory requirements impacting healthcare and medspa operations
• In collaboration with the HR team, coordinate payroll tax filings, year-end reporting (W2s, 1099s, T4s if applicable), and audits
• Support compliance related to employee classification, licensing requirements, and clinic-level regulations
• Support Ambulatory Surgery Center (ASC) accreditation people related requirements in partnership with Clinical, Operations, and Compliance teams, including documentation, staffing compliance, and audit readiness
• Maintain accurate documentation and audit-ready records

Cross-Functional Coordination

• Partner closely with HR on new hires, terminations, compensation changes, benefits deductions, and leave administration
• Work with Finance on budgeting, forecasting, accruals, and cash planning related to payroll
• Support clinic managers with payroll questions, timekeeping issues, and compliance guidance
• Coordinate with Legal, HR, and external advisors as needed
• Support the Integrations team during onboarding of new clinics, including payroll
  setup, entity configuration, tax registrations, system integrations, and transition of historical payroll data
• Act as payroll and compliance subject matter expert during clinic acquisitions and integrations, ensuring a smooth and compliant go-live

Process Improvement & Controls

• Evaluate and improve payroll and compliance processes to enhance accuracy,
  efficiency, and scalability
• Develop and maintain payroll policies, SOPs, and internal controls
• Identify risks and recommend corrective actions
• Support system implementations, upgrades, and integrations related to payroll and HRIS

Why Join CPP?

• Be Part of a Growing Organization: Join a profitable, expanding platform with a growing portfolio of medical aesthetics clinics and surgery centers.
• Make a Meaningful Impact: Take ownership of payroll and compliance operations across multiple entities and locations.
• Leadership Opportunity: Lead and develop a payroll team while helping shape the function for long-term success.
• Cross-Functional Exposure: Collaborate with leaders across HR, Finance, Operations, Legal, and Integrations.
• Build for the Future: Play an instrumental role in streamlining systems, improving processes, and supporting the integration of newly acquired clinics.
• Career Growth: Grow alongside an organization with significant expansion plans and opportunities to take on increasing responsibility.