Administrative Assistant - DFC

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
 
At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

The Contractor will work for the Office of the Chief Executive (CEO) performs general clerical, administrative and secretarial support services as assigned in support of the DFC mission and provides information related to administrative and procedural matters as follows but not limited to:

Office and Executive Administrative Support:

1. Manage calendars, schedule meetings, coordinate appointments, and arrange conference rooms or virtual meeting resources, as assigned.
2. Prepare meeting agendas, attendance lists, briefing materials, meeting packets, and follow-up action-item lists.
3. Draft, edit, format, proofread, and distribute routine correspondence, memoranda, reports, presentations, and other documents.
4. Receive, screen, route, and track incoming correspondence, telephone calls, requests, and inquiries.
5. Maintain electronic and paper files in accordance with DFC records-management requirements.
6. Support data entry, spreadsheet maintenance, tracking logs, dashboards, and routine reports.
7. Support the preparation, routing, tracking, and filing of procurement, travel, financial, human-resources, facilities, and administrative documents, as assigned.
8. Monitor shared email inboxes or service queues and route requests to the appropriate DFC office or authorized individual.

Meeting, Event, and Communication Support:

1. Coordinate logistics for meetings, training sessions, events, and conferences.
2. Prepare conference rooms and ensure requested materials, equipment, and participant information are available.
3. Coordinate with facilities staff, information technology personnel, security staff, and other stakeholders to support meetings and events.
4. Prepare notes, action items, and follow-up correspondence when requested.
5. Provide professional support to DFC personnel, external stakeholders, and visitors.

Records and Information Management:

1. Organize, maintain, and retrieve official and working files.
2. Ensure documents are accurately named, stored, and retained in designated systems.
3. Protect sensitive, confidential, proprietary, and personally identifiable information.
4. Follow DFC procedures for records retention, information handling, and disposition.
5. Maintain status trackers for assignments, correspondence, deliverables, and office actions.

General Administrative Support:

1. Order, receive, and organize office supplies and administrative materials, as directed.
2. Assist with onboarding logistics, workspace coordination, and administrative orientation for new personnel, as authorized.
3. Support routine administrative research, information gathering, and report preparation.
4. Perform other administrative tasks within the scope of this PWS that are assigned by an authorized Government official.
5. Schedule appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business details. Reserves conference rooms and request facilities services. When required, prepare and/or makes requests for (a) official transportation within and outside Washington D.C. for executive (b) office/conference room reservations for visitors or other personnel.

Compensation

• At least four (4) years of progressively responsible administrative, clerical, executive-assistant, secretarial, office-management, customer-service, or records-management experience is required.
• At least two (2) years of the required experience shall include direct support to senior management, executive leadership, a front office, or a comparable high-visibility professional environment.
• Minimum Education – High school diploma or equivalent is required.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, and shared electronic-file or collaboration systems is required.
• Strong written and verbal communication skills.
• Demonstrated ability to prioritize competing assignments, meet deadlines, maintain confidentiality, and exercise professional judgment.
• Create and maintain calendars, spreadsheets, correspondence, reports, meeting materials, tracking logs, and electronic files without extensive Government training.

Benefits

Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include:

• Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents.
• Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits.
• Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis.
• Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses.
• Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage.
• Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents.
• Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families.
• Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan.
• Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center.

Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements.

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? 

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.