Be at least 18 years of age and have a high school diploma or GED.
Have CDL driving experience in transit bus operations and an excellent employment attendance and performance record.
Have excellent public relations and customer service skills.
Type a minimum of 30 words per minute.
Have working knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Know the service area.
Communicate professionally and courteously, use proper customer etiquette and efficient telephone skills, and understand requests, information, and directions while gathering information quickly and accurately.
Be able to initiate tasks independently and learn new concepts, practices, and procedures.
Be able to learn and operate software used in transit operations.
Schedule requests consistently with minimal mistakes or exceptions.
Complete training as normally required to operate newly acquired software at a proficient and operable level.
Responsibilities
Perform weekly ride scheduling by matching drivers, hours, and vehicles to duties.
Create daily manifests for each run, reconcile pickups in real time, and assist drivers in contacting riders or caregivers.
Coordinate drivers and vehicles at a continual fast pace to meet customer requests within the service design.
Schedule employees and vehicles for maintenance, operational, and administrative duties.
Reconcile daily statistics and fares collected, and assemble information for monthly and yearly reporting.
Assist with general bookkeeping and clerical tasks as needed.
Perform minor lead-dispatch duties during the Lead Dispatcher’s absences.
Take customer service requests by telephone and provide accurate expected pickup times (ETAs).
Process and file pre-booked and standing orders.
Handle multi-line telephone calls while managing radio dispatch communications and office operations.
Assign clients to appropriate vehicles and process client referral forms from start to finish.
Keep general public files updated.
Monitor vehicle locations and continually calculate movement patterns to support efficient operations.
Use the radio to dispatch pickup addresses to drivers, following correct FCC radio procedures.
Maintain an accurate Call Information Sheet log for evaluation purposes as needed.
Make immediate temporary or emergency decisions to keep the system functional and operational during short periods in management’s absence.
Keep dispatch and office equipment operational by following manufacturer instructions and established procedures.
Perform other tasks as assigned by management.
Desired Qualifications
Spanish as a second language is preferred and desirable.
Pay Rate: AFSCME Unified R2 – $22.71- $27.69 per hour
JOB SUMMARY: Perform weekly scheduling of rides by matching drivers, hours and vehicles to duties. Create daily manifest for each run, real time reconciliation of pick up and assist drivers in contacting rider and/or caregiver. Be able to function continually at fast pace coordinating drivers and vehicles to meet customer requests within the service design. Dispatcher effective schedules employees/vehicles for maintenance, operational and administrative duties. Reconciliation of daily statistics, fares collected and assemble for monthly and yearly reporting. Assist with general bookkeeping and clerical tasks as needed. Be able to perform minor lead dispatch duties during their absences. Perform other tasks as directed and assigned by management. Dispatchers will receive guidance and direction from the Lead Dispatcher relating to daily operations including, but not limited to, scheduling and accuracy of duties.
ABILITIES, KNOWLEDGE, AND SKILLS:
Knowledge of service area
Have a working knowledge of Microsoft Office with exceptional know-how with Word, Excel, Outlook and PowerPoint
Maintain professional, courteous communications with proper customer etiquette and efficient telephone qualities and the ability to understand requests, information and directions while gathering information quickly and accurately
Be able to initiate tasks independently
Possess the ability to learn and grasp new concepts, practices and procedures
Be able to grasp and operate software used in transit operations
Consistently schedule requests with minimal mistakes and/or exceptions.
PRINCIPLE DUTIES AND RESPONSIBILITIES: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Take customer requests for service over the telephone and respond with accurate expected pickup time - Estimated Time of Arrival (ETA)
Process and file pre-booked and standing orders
Handle multi-line telephone calls in conjunction with managing radio dispatch communication and office operations.
Assign clients to appropriate vehicles, process client referral forms cradle to grave
Keep general public files updated
Monitor vehicle locations and consciously, continually calculate movement patterns for efficient operations
Utilize radio - dispatch of pickup addresses to drivers, using correct FCC radio procedures
Keep an accurate log (Call Information Sheet) for evaluation purposes as necessary
Any other tasks as assigned by management both written and verbal
Be prepared to make immediate temporary/emergency decisions to keep the system functional/operational (short periods in the absence of management).
Keep dispatch/office equipment operational by following manufacturer ' s instructions and established procedures.
QUALIFICATIONS / EXPERIENCE: Must be at least 18 years of age; High School Diploma or GED required CDL driving experience in transit bus operations; excellent employment attendance and performance record; excellent public relations skills and excellent customer service skills, and able to type a minimum of 30 words per minute. Spanish as a second language is preferred and desirable.
OTHER REQUIREMENTS: Training as normally required to operate any newly acquired software to a proficient and operable level.
SUPERVISORY RESPONSIBILITIES: Direct Reports: None
Delegation of Work: Not Applicable
Supervision Given: Not Applicable
Reports To: All dispatchers will report to the Operations Manager, who reports to the Director of Public Transit.
WORK LOCATION AND PHYSICAL DEMANDS: Dispatcher performance will be evaluated according to this job description along with attendance records, proficiency in dispatch duties, maintaining bookkeeping records, and compliance with the organization rules, policies, procedures, and prescribed safety regulations.
Under the Federal Transit Administration (FTA) Regulations, this position is a Safety-Sensitive position and included in the drug and alcohol testing pool and is subject to reasonable suspicion and post-accident testing for drugs and alcohol.