Michigan Institute of Urology

Multisite urology practice offering robotic surgery

Office Assistant - Scanner

Clinical Support & Patient AdministrationPosted on Nov 9

Full-timeUtica, MI, USANo salary listedIn-person

About the Job

Requirements

A high school diploma or equivalent is required.
One year of related experience and/or training is required.
Knowledge of medical terminology is required.
Knowledge of healthcare systems operations, including electronic medical records, is required.
Skill in using computer programs and applications, including Microsoft Office, is required.
Compliance with organizational health and safety policies and HIPAA patient-confidentiality regulations is required.

Responsibilities

Scan completed transcription, correspondence, laboratory and diagnostic reports, and dictated reports into patients’ electronic medical record charts.
Search for and investigate information in files, insert additional data into file records, complete reports, and keep files current.
Organize and index scanned documents into folders.
Convert scanned images into TIF or PDF format.
Reassemble and organize documents after scanning.
Communicate with patients about their medical records, including requesting authorization for release of records to other parties.
Pull and send charts as requested by outside offices.
Prepare files for storage as needed.
Close out orders as needed by attaching images to plan items.
Greet patients visiting the facility, answer their questions, and help them fill out required forms.
Answer phone calls and take and deliver messages when required.
Perform other position-related duties as assigned.

Desired Qualifications

Deliver patient service throughout all interactions.

Description

GENERAL SUMMARY

The Office Assistant Scanner is responsible for producing digital copies of files and documents for company needs. This position performs a range of clerical and administrative tasks to support the daily operations of the clinic. The Office Assistant Scanner must must be efficient in completing all tasks, allowing the medical team to concentrate on the well-being of the patients.

ESSENTIAL JOB FUNCTION/COMPETENCIES

Responsibilities include but are not limited to:

Scans completed transcription, correspondence, all labs and diagnostic reports, all dictated reports, into patient’s EMR chart.
Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current.
Organizes/indexes scanned documents into folders.
Converts scanned images into TIF or PDF format.
Reassembles and organizes documents after scanning.
Communicates with patients about their medical records, including requesting authorization for release of records to other parties.
Pulls and send charts as requested by outer offices.
Prepares files for storage on an as needed basis.
Closes out orders as needed by attaching images to plan items.
Greets patients visiting the facility, answers their questions and helps them fill out the required forms.
Answers phone calls, takes and delivers messages when required.
Performs other position related duties as assigned.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

KNOWLEDGE | SKILLS | ABILITIES

Knowledge of medical terminology.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Knowledge in healthcare systems operations such as EMR.
Skill in using computer programs and applications including Microsoft Office.
Complies with all health and safety policies of the organization.
Complies with HIPAA regulations for patient confidentiality.
Delivers exceptional patient service throughout all interactions.

Requirements

EDUCATION REQUIREMENTS

High School Diploma or equivalent required.

EXPERIENCE REQUIREMENTS

1-year related experience and/or training.

REQUIRED TRAVEL

N/A

PHYSICAL DEMANDS

Carrying Weight

Frequency

1-25 lbs.

Frequent from 34% to 66%

26-50 lbs.

Occasionally from 2% to 33%

Pushing/Pulling

Frequency

1-25 lbs.

Seldom, up to 2%

100 + lbs.

Seldom, up to 2%

Lifting - Height, Weight

Frequency

Floor to Chest, 1 -25 lbs.

Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs.

Seldom: up to 2%

Floor to Waist, 1-25 lbs.

Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs.

Seldom: up to 2%

About the Company

Michigan Institute of Urology

Multisite urology practice offering robotic surgery

MIU is a large urology practice in Michigan with over 60 providers across multiple locations. It delivers a full range of urologic care, including men’s and women’s health, oncology, stone treatment, and robotic surgery, through its clinician network and affiliated facilities. Patients use a secure Patient Portal to message doctors, view records, and register for appointments, while surgeons offer procedures such as robotic-assisted operations. The practice differentiates itself by its size, long history, breadth of subspecialties, and affiliations with Trinity Health Michigan and Corewell Health, which improve access and care coordination. Its goal is to provide premier urological care that is easy to access for patients across Michigan.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Saint Clair Shores, Michigan
Founded: 1991

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