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Moffitt Cancer Center

Cancer care, research, and education center

Faculty Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours
Full-timeFlorida, USA$19.65 - $29.94Hybrid

About the Job

Requirements

  • A high school diploma or GED is required.
  • At least two years of administrative support experience in an office setting is required.
  • Intermediate proficiency with Microsoft Word, Excel, and PowerPoint is required.
  • Ability to coordinate calendars, scheduling, and paid time off for leadership, faculty, and advanced practice providers is required.
  • Ability to make independent daily decisions about how to handle specific tasks is required.
  • Ability to collaborate regularly with administrators, support team members, management, and internal and external customers is required.
  • Ability to organize and prioritize workflow and multiple tasks under tight deadlines with little oversight is required.
  • Ability to handle confidential information is required.
  • Strong critical thinking skills and the ability to act proactively and independently are required.
  • Knowledge of how to track and process paid time off requests for faculty and advanced practice providers is required.
  • Strong written and communication skills are required.

Responsibilities

  • Support department managers, department administrators, and faculty members with moderately complex to complex administrative issues.
  • Manage schedules, arrange appointments and itineraries, coordinate meetings, travel, and conference calls, and prepare non-routine documents, reports, spreadsheets, and advanced presentation materials.
  • Interpret and explain policies and procedures, and collect, compile, and analyze moderately complex data.
  • Facilitate department meetings and produce meeting minutes, if applicable.
  • Maintain faculty and physician curricula vitae.
  • Produce invoices and submit expense reports in a timely manner.
  • Maintain conference agreements and disclosures, including Outside Professional Activity and other compliance-related requirements.
  • Manage leave-request submissions and maintain accurate records of time off in accordance with leave policies.
  • Coordinate pager and attending coverage requests or modifications and ensure proper clinic cancellations as needed.
  • Assist with the preparation of tumor boards as needed.
  • Perform other duties as assigned by appropriate leadership.

Desired Qualifications

  • An associate's degree is preferred.
  • Experience in a healthcare, research, or academic setting is preferred.

About the Company

Moffitt Cancer Center

Cancer care, research, and education center

Moffitt Cancer Center is a health care organization focused on cancer prevention, treatment, research, and education in Tampa, Florida. It delivers patient care, conducts scientific research, and provides education to advance the fight against cancer. The center’s model combines direct cancer treatment with ongoing research and training to improve outcomes, rather than relying on a single service line or product. Its approach distinguishes it from others by integrating comprehensive clinical care with translational research and education, aiming to translate discoveries into better prevention, diagnosis, and therapies for patients. The goal is to reduce cancer incidence and improve survival by moving discoveries from the lab to the bedside and training the next generation of cancer specialists.

Company size
5,001-10,000
Company stage
Grant
Total funding
$10K
Headquarters
Tampa, FL
Founded
1984

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