Clarivate

Subscription analytics for research and IP

Intellectual Property Administrator SME

Intellectual Property (IP)Confirmed live in the last 24 hours

Full-timeNoida, Uttar Pradesh, IndiaNo salary listed

About the Job

Requirements

A bachelor's degree and a minimum of 3 years of intellectual property trademark experience.
Attention to detail, concentration, and focus.
Cultural sensitivity and the ability to adjust to different team cultures.
Typing speed of 45–50 words per minute with 98% accuracy.
Ability to work independently and efficiently with minimal or no supervision.

Responsibilities

Review, docket, and de-docket information received from trademark offices, law firms, agents, and clients in the intellectual property management system, and route the information to attorneys or paralegals for action.
Calendar statutory and non-statutory deadlines in the intellectual property management system, along with relevant documents, to preserve intellectual property rights.
Prioritize daily docketing and de-docketing requests and other client-agreed tasks to keep the intellectual property management system current and correct.
Review trademark prosecution documents from the United States and other jurisdictions received by mail or shared site, and update or create records in the intellectual property management system according to standard operating procedures.
Create and update trademark records in the intellectual property management system, including family links for direct and subject-matter-related applications.
Communicate with attorneys, paralegals, law firms, foreign agents, clients, and other stakeholders to obtain instructions and clarification.
Maintain intellectual property management system data integrity and proactively monitor docketing to ensure that patent and trademark office and client deadlines are met.
Facilitate timely filing of trademark applications and office-action responses through order letters and other required instructions.
Facilitate accurate and timely payment of patent and trademark office fees, including maintenance fees; coordinate payment instructions with clients and coordinate with annuity service providers or law firms.
Keep abreast of changes in patent and trademark office guidelines and procedures, and provide process-related input to the team.
Provide on-the-job training to new joiners and conduct refresher training.
Perform first-level query resolution.

Desired Qualifications

Knowledge of intellectual property and experience working with different intellectual property management systems.
Knowledge and hands-on trademark experience across multiple jurisdictions, including the United States and non-U.S. jurisdictions.
Good written and verbal communication skills.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Strong analytical skills to comprehensively evaluate data.
Ability to perform internal and patent and trademark office audits.
Ability to perform docketing quality audits.

We are looking for someone to join our IP Admin Team at Noida. This position exists to process correspondences issued by Trademark office offices worldwide and the filing documents submitted in PTO during the trademarks life cycle. The main purpose of the role is to review, docket, de-docket information received from PTOs, law firms, agents, and clients into Intellectual property management system (IPMS) and routing the said information to the appropriate attorneys or paralegals for action.

This is an exciting opportunity to work in the IP field where-in, self-improvement initiatives to drive client delight, building capability are added learnings.

We are the largest Intellectual Property Administrative service provider.

Experience, Education, Skills, and Accomplishments

Bachelor’s degree & Minimum 3 years of IP Trademark experience.
Eye for detail; High concentration and focus
Cultural sensitivity (ability to adjust in various team cultures)
Good typing speed 45-50 wpm with 98% accuracy
Confident and proactive team player, with good interpersonal skills
Ability to work independently and efficiently with minimum / no supervision.

It would be great if you also had

IP Knowledge with experience to work on different IPMS' is added advantage and preferable.
Candidates with knowledge and hands-on experience across multiple jurisdictions (US and non-US) in Trademarks will have preference.
Good written & verbal communication skills
Basic MS office: Proficiency in Microsoft office suite programs, including Word, Excel, Outlook, etc.
Strong analytical skills to comprehensively evaluate the data.

What will you be doing in this role?

Docketing: calendaring the statutory & non-statutory deadlines in Intellectual Property Management System (IPMS) along with relevant documents to preserve IP rights.
Prioritize daily docketing/de-docketing requests and other allocated tasks as agreed with client to complete in each day to keep IPMS current and correct.
Review trademarks prosecution related documents (US & Non-US) received via mail or shared site and update / create the records in IPMS as per the standard operating procedures (SOPs).
Create and update trademarks records in IPMS along with family linking of direct and subject matter related (SMR) applications.
Effective communication with Attorneys, Paralegals, Law firms, foreign agents, and other stake holders to seek instructions and clarification on certain tasks.
Maintain the data integrity of IPMS and proactively monitoring the docket to ensure that all PTO & client deadlines are met.
Facilitate timely filing of all trademarks application & office action response through order letters and other required instructions.
Facilitate accurate and timely payment of all PTO fees including the maintenance fees, coordinate with client for payment instructions and coordinate with annuity service providers or law firms.
Abreast of changes in PTO guidelines and procedures and extend support to team with process related inputs.
Training: Providing OJT’s to new joiners, conducting refresher trainings.
Audits: Ability to perform internal and PTO Audits is preferred
Quality Check: Should be able perform docketing Quality audits
1st level query resolution

About the Team

The team consists of 10-15 members and is reporting to the Manager Operations.

Core process related responsibilities: IP docketing is the process of tracking deadlines related to the prosecution of trademarks, and copyrights before their respective governing offices. This includes interacting with clients including external vendors - Law firms, Annuity service providers etc., Quality Auditors, IP Operations function heads, Continuous Improvement team.

Hours of Work

This is a full-time role requiring 40 working hours per week based out of Noida, India (IST).
Work Mode-Hybrid as per Clarivate location

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.

About the Company

Clarivate

Subscription analytics for research and IP

Clarivate provides subscription-based analytics platforms that cover bibliometrics, scientometrics, patent intelligence, and regulatory standards. Users access tools like Web of Science and Derwent World Patents Index to search, analyze, and report on scholarly publications, patents, and regulatory data. The company differentiates itself with an integrated suite of trusted data across academia, intellectual property, and regulatory domains, backed by long-standing brands. Its goal is to help organizations accelerate innovation and protect their intellectual assets through reliable data and regulatory insights.

Company size: 10,001+
Company stage: IPO
Headquarters: London, United Kingdom
Founded: 2016

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