An Associate's Degree in Business Administration or Finance is required.
At least 3 years of experience in a payroll office performing all payroll functions is required.
Proficiency with Microsoft Word, Microsoft Excel, and Gmail is required.
Strong skills using and understanding transaction flow in an integrated and automated payroll accounting system are required.
Excellent problem-solving and judgment skills, with a high level of attention to detail and accuracy, are required.
Strong organizational skills and the ability to work under pressure are required.
The ability to maintain confidentiality and exercise extreme discretion is required.
The ability to handle and prioritize multiple tasks and meet all deadlines is required.
Responsibilities
Prepare and process bi-weekly payroll for 75 employees, including deductions, rate changes, and other updates.
Maintain the proper flow and accuracy of employee data, including preparing and distributing overtime, leave-request, and retirement-contribution reports.
Report new hires electronically to the State of Michigan.
Facilitate employee understanding of payroll and benefit procedures by providing benefit orientations and enrollments.
Process and maintain reports and pay changes.
Compile and process payroll data, including garnishments, time off, and benefit deductions.
Prepare and maintain accurate, compliant, and confidential employee files, including unemployment claims, verifications, Occupational Safety and Health Administration compliance, Form I-9 status, and state regulations.
Establish and maintain employee records, ensuring employee changes are entered correctly and promptly.
Process and review annual W-2 forms and Affordable Care Act Forms 1095 for Affordable Care Act reporting.
Administer the Family and Medical Leave Act, including communicating guidelines, completing and administering paperwork, and tracking leave time for compliance.
Prepare progressive-discipline documentation as instructed by management.
Track employee and vehicle accidents and incidents, and report occurrences to the appropriate insurance carriers.
Assist accounting staff with data entry and entry reviews.
Assist with accounts payable, accounts receivable, and special projects.
Desired Qualifications
An Accounting degree is preferred.
Job Description
We're looking for a candidate to prepare and process of bi-weekly payroll for 75 employees. And, to assist with various accounting related tasks which may include accounts payable, accounts receivable and special projects.
Associates Degree in Business Administration/Finance required, Accounting Degree preferred, 3+ years in Payroll Office performing all payroll functions
Task • Manage the preparation and processing of payroll, deductions, rate changes and other updates • Responsible for the proper flow and maintenance of employee data – including preparation/distribution of detailed reports, e.g. overtime, leave request, and retirement contribution reports • Report new hires electronically to State of Michigan • Facilitate employee understanding of payroll and benefit procedures o Provide benefit orientations and enrollments o Process and maintain reports and pay changes o Compile and process payroll data such as garnishments, time off, and benefit deductions • Prepare and maintain employee files assuring accuracy, compliance and confidentiality including, but not limited to, unemployment claims, verifications, OSHA compliance, I-9 status and state regulations • Establish/maintain employee records; ensure that the employee changes are entered correctly and made on a timely basis • Process and review annual W-2’s and 1095’s for Affordable Care Act (ACA) reporting • FMLA administration o Communicate FMLA guidelines to employees o Complete and administer FMLA paperwork o Track FMLA time for compliance • Prepare progressive discipline documentation as instructed by management • Track accidents and incidents involving employees and/or vehicles. Report occurrences to proper insurance carriers. • Provide assistance to the accounting staff in data entry and entry reviews
Skills, Talents and/or Characteristics • Excellent skills using MS Word, Excel, and Gmail • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy • Strong organizational skills, and ability to work under pressure • Ability to maintain confidentiality and exercise extreme discretion • Ability to handle and prioritize multiple tasks and meet all deadlines
Additional Information
All your information will be kept confidential according to EEO guidelines.