Summary

Assist in the development and implementation of marketing and recruitment plans to meet the needs of the enrollment goals for the Medical Scientist Training Program (MSTP) at the Medical College of Wisconsin. Coordinate interview appointments and on-campus visits with prospective students and provide institutional and programmatic information throughout the application process. Responsible for developing and maintaining relationships with undergraduate colleges and universities, the community, and representing the institution at events such as graduate and professional school recruitment fairs, campus visits, open houses, and information sessions. Work with MSTP staff and leadership to coordinate overall program operations, including NIH MSTP T32 documentation and management, and organizational support for student training activities.

Primary Responsibilities

Develop and implement a comprehensive recruitment strategy and recruitment program that supports MCW MSTP enrollment goals using best practice approaches. Coordinate recruitment efforts with the MCW Office of Student Recruitment to leverage marketing and prospective applicant and enrollment data.
Facilitate an exceptional student experience from recruitment through the admissions process.
Represent the MCW MSTP at local, regional, and national recruitment fairs and events and present to external groups visiting MCW. Present to prospective students at events including student organization meetings, classes, and conferences. Evening, weekend hours, and overnight travel are required.
Meet with prospective students via phone and in-person; provide tours to prospective students and guests; answer inquiries via phone and email. Manage follow-up and maintain record of events and prospect conversations.
Develop a communication plan for prospective students, and follow-up with prospects regularly. Manage Prospect module in AMP, and track interactions with prospective students.
Develop relationships with undergraduate pre-med organizations and pre-health advising staff to assist in MSTP’s continued growth and recruitment of high quality applicants.

Coordinate management of the NIH MSTP T32 with program staff and related matrix relationships, including compliance and accuracy of grant application and tracking & reporting documents.
Support students in a complex, long-duration training pathway.
Work together with program staff and leadership to coordinate program operations involving student training activities.
Collaborate with other MCW schools and programs to build a unified presence, strong MCW brand and optimize resources.
Assist in the development of marketing materials and the management of the MSTP website and social media.
Other duties as assigned.

Knowledge – Skills – Abilities

Confidence and ability to give oral presentations to small and large group audiences.
Demonstrated ability to communicate and work effectively with a variety of populations.
Consistently present a professional and polished business-appropriate appearance.
Excellent communication, organization, presentation and relationship-building skills essential.
Detail oriented and possess strong written, listening, and interpersonal skills.
Open to working with new technologies to enhance recruiting efforts.
Ability to work independently and maintain a schedule, as well as work within a team environment.
Knowledge and skill in use of computer software common to the academic setting.
Ability to work some weekends and evenings and overnight travel as needed

Qualifications

Minimum Required Education: Bachelor’s Degree
Minimum Required Experience: Two years of experience in higher education, medical/graduate education, recruitment, communications, or program administration required.
Preferred Education: Master’s Degree (or higher) in education, biomedical sciences, academic counseling, or related field preferred.
Preferred Experience: Higher education, especially MD-PhD/MSTP programs and/or admissions recruiting/counseling preferred.

Physical Requirements

Work requires handling light to average weight materials or equipment with no special speed or exertion.

Work Environment

Typical working conditions found in most administrative work areas with some slightly disagreeable features.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

Admissions Recruiter

MSTP

Medical College of Wisconsin