Administrative Technician - Facilities Maintenance

STARTING PAY:

$17.87/HR.

JOB TITLE:

Administrative Technician

JOB CLASS NUMBER:

CLR941

PAY GRADE:

G05

FLSA STATUS:

Non-Exempt

BUSINESS UNIT NAME:

Facilities Maintenance

REPORTS TO:

Facilities and Special Projects Administrator

SUPERVISORY WORK:

None

SUMMARY

This position provides clerical and administrative support for the Facilities Maintenance and Custodial Services departments. Responsibilities include answering phones and responding to emails regarding maintenance requests; creating, assigning, and tracking work orders; performing timekeeping duties for both departments; compiling information and preparing various reports; maintaining personnel and operational files; and creating City employee identification badges with the appropriate level of door security access.

Position Hours: Tuesday through Friday, 7:00 AM to 5:30 PM. Additional overtime may be required as necessary to respond to inclement weather, emergencies, or other departmental needs. This position is designated as weather-essential personnel and may be required to report to work or remain on duty during severe weather and other emergency conditions.   

ESSENTIAL RESPONSIBILITIES

• Maintains payroll records, timesheets, leave requests, and serves as timekeeper for assigned departments.
• Prepares personnel transaction dockets for salaries, transfers, and terminations.
• Processes purchase requisitions, purchase orders, payment vouchers, and department credit card transactions.
• Assists with budget preparation, monitoring, reporting, and related financial documentation.
• Receives and responds to maintenance requests by phone and email; generates and dispatches work order requests and emergency maintenance calls.
• Creates, updates, and closes work orders in departmental systems, ensuring accurate labor, equipment, vehicle, material, and cost information.
• Maintains employee proximity cards, identification badges, and appropriate building security access.
• Assists with Building Automation System (BAS) programming and maintains key inventory information.
• Maintains departmental files and records in accordance with City records management and Record Destruction guidelines.
• Maintains Safety Data Sheets (SDS) for Facilities Maintenance and Custodial Services.
• Accounts for City property and assists with inventories as required.
• Performs other job-related duties as assigned.

MINIMUM REQUIREMENTS

• High school diploma or equivalent.
• Two (2) years of administrative experience involving frequent public contact.
• Valid Texas Driver’s License.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to operate standard office equipment, including copiers, multi-line telephone systems, and other office equipment.
• Proficiency in computer operations and Microsoft Office programs, including Word, Excel, PowerPoint, and SharePoint, as well as other Microsoft applications.
• Working knowledge of Workday, Trimble Unity, and e-Builder project management software, or the ability to learn and effectively utilize these systems.
• Proficiency in using computers for data entry, word processing, recordkeeping, timekeeping, reporting, and accounting-related purposes.
• Ability to create, maintain, and retrieve accurate records, files, reports, work orders, and other departmental documentation.
• Ability to learn and effectively use specialized and highly technical computer applications and systems, including Building Automation Systems (BAS).

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.  The employee is also required to finger, grasp, handle, life walk, stand, hear, crouch, reach, speak, see, and talk. Also requires the ability to make rational decisions and preform repetitive motions.

WORK ENVIRONMENT

The employee works in a safe and secure work environment that may periodically have unpredicted requirements or demands.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.