Administrative Assistant 3

Overview

Presbyterian Homes & Services - Lake Minnetonka Shores is seeking an Administrative Assistant III for its team!

The Administrative Assistant will provide support to the facility operations in the area of data entry and database records management.

SCHEDULE/HOURS: Monday - Friday 8 am - 5 pm

ABOUT THIS COMMUNITY

Lake Minnetonka Shores4515 Shoreline DriveSpring Park, MN 55384 Situated on the western shores of the lake in Spring Park, Lake Minnetonka Shores has become known not only for its stunning park and lakeshore, but also for its vibrant and welcoming community of employees and residents. The beautiful shores of Lake Minnetonka provide a peaceful place to take breaks and breathe in the fresh air. With convenient access to many restaurants, coffee shops and grocery stores, this community feels like a second home.  As an employee you can take advantage of a variety of amenities such as:- Off-street parking- Discounted employee meals- Free Fitness Center access- Monthly employee appreciation events This community offers the following care options: Assisted Living, Assisted Living with Memory Care, Care Center/Long Term Care, Transitional Care/Rehab, Independent Living, and Child Care.

Responsibilities

• Create a positive customer experience by giving prompt attention to service requests that also includes communicating completion of assigned tasks
• Provide administrative support for data entry and records maintenance in a timely and professional manner
• Assist in monitoring stock of supplies and assist ordering and restocking of supplies
• Organization’s accounts payable
• Managing/leading the team of receptionist staff members
• Candidate must be efficient, organized, and able to work independently

Qualifications

• High school diploma or equivalent.
• Two (2)  to Four (4) years of administrative or office support experience. 
• Demonstrated leadership capabilities including performance evaluations, project management, and staff development.
• Proficient computer skills with Microsoft Office applications. Demonstrated knowledge of computer software applications, such as desktop publishing, project management, spreadsheets, and database management.
• Ability to manage multiple tasks/projects, and deadlines simultaneously and to identify and resolve exceptions and to interpret data.
• Excellent interpersonal, communication, and organizational skills.
• Demonstrated compatibility with the PHS mission and operating philosophies.
• Demonstrated ability to read, write, speak and understand the English language to communicate with all customers.
• Experience with various office equipment such as copy machines, multi-line phones, postage meter, fax machines, etc.

Pay Range

The estimated starting pay range for this role is $20.22 - $25.69 per hour. This good faith estimate is based upon PHS’s typical starting pay range for this role. Actual pay range depends upon many factors including each individual employee’s qualifications and market conditions and is subject to change.

Benefits

Full-time benefits-eligible employment begins at a minimum of 30 hours per week:

• Health, and dental, including applicable HSA & FSA
• Employer Contribution to HSA for eligible Health Plans
• Life insurance (AD&D)
• Retirement, with eligibility for an employer match
• Holiday pay and extended sick

Full and Part-time benefits-eligible employment working between 20-29 hours per week:

• Vision insurance
• Voluntary short-term & long-term disability
• Accident & hospitalization coverage
• Education assistance programs

All employees:

• Accrue PTO (Paid time off)
• Same-day pay
• Employee assistance program (EAP)
• College partnership educational discounts
• Access to Learn to Live Resources

About PHS

Presbyterian Homes & Services (PHS), based in St. Paul, Minnesota, is a nonprofit, faith-based organization providing a broad array of high-quality housing choices, care and services options for older adults. Some 8,000 employees serve more than 41,800 older adults through 60 PHS-affiliated senior living communities in Minnesota, Iowa and Wisconsin, and through Optage® home and community services. PHS is also co-owner of Genevive, the largest geriatric primary care practice in Minnesota, providing comprehensive care for more than 15,500 older adults. Established in 1955, PHS has earned the reputation as an innovative leader dedicated to promoting independence, purposeful living and the overall well-being for those they serve. Today, PHS is one of the largest nonprofit providers of senior housing and services in the nation.

PHS is an EEO/AA employer. All applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.