Accounting Specialist – Contracts Administration

What We Can Achieve Together:

The Accounting Specialist – Contracts Administration, Western US and Canada Division, provides accounting and contract administration support as part of the Division Finance Operations & Enablement Team. Working collaboratively with the Finance Operations & Enablement Team, Finance Specialists, Finance Managers, Finance Directors, Contracts staff, and business partners, the role supports accounts payable processes, vendor administration, contract documentation, invoice processing, payment coordination, records management, and other administrative accounting and contracting activities. The position helps ensure financial and contract-related information is accurate, complete, organized, and maintained in accordance with organizational policies, procedures, and financial management practices.

We’re Looking for You:

Contract Administration & Documentation Management

• Support contract and agreement administration activities, including document tracking, workflow coordination, file maintenance, and deadline monitoring.
• Maintain contract files, supporting documentation, and financial records associated with agreements, contracts, and funding arrangements.
• Coordinate invoice, payment, and documentation requests with Contracts staff, Accounting Specialists, Finance Specialists, and business partners.
• Assist with the collection, organization, and maintenance of information needed to support contract administration and compliance activities.

Accounting Operations & Administrative Support

• Support accounts payable, vendor administration, invoice routing, payment processing, and other routine accounting workflows.
• Maintain financial records, supporting documentation, and audit-ready files in accordance with established procedures.
• Assist with transaction review, account reconciliations, documentation requests, and other accounting support activities.
• Monitor accounting and administrative workflows to ensure activities are completed accurately and on time.

Business Partnership & Customer Support

• Respond to routine accounting, vendor, invoice, payment, and contract administration inquiries.
• Provide administrative support and guidance regarding finance and contract administration processes, systems, and standard operating procedures.
• Support Finance Operations & Enablement and Contract team members by coordinating information, documentation, and workflow activities.

Division Collaboration & Operational Excellence

• Collaborate across the Division finance structure the Finance Operations & Enablement team, Contracts team, Finance Directors, Finance Managers, and Finance Specialists, to support coordinated delivery of finance services.
• Support implementation of standardized finance processes, tools, reporting requirements, and best practices developed by Finance Operations & Enablement.
• Contribute to process improvements, documentation updates, and administrative efficiencies.
• Promote consistent recordkeeping, documentation practices, and workflow management across the Division.
• Build productive working relationships that promote collaboration, accountability, and effective stewardship of organizational resources.

Responsibilities & Scope

This role supports Alaska, Washington, Oregon, Idaho, Montana, Wyoming, Utah, Colorado, Nevada, Arizona and New Mexico.

• Supports accounting operations, vendor administration, accounts payable activities, contract administration, records management, and other finance support activities across the Division.
• Maintains financial and contract documentation in accordance with organizational policies, procedures, internal controls, and recordkeeping requirements.
• Coordinates workflows, approvals, documentation requests, payment processing activities, and administrative deadlines.
• Exercises judgment within established guidelines while identifying, communicating, and escalating issues requiring additional review or resolution.
• Works under general supervision while managing assigned workflows, service requests, deadlines, and administrative responsibilities.

What You’ll Bring:

• Associate’s degree in Accounting, Business Administration, Finance, or related field and 2 years related experience; or equivalent combination of education and experience.
• Experience supporting administrative, accounting, financial, contracts, or business operations processes.
• Experience maintaining records, documentation, databases, or financial systems.
• Experience working with spreadsheets, reports, and financial information.

Desired Qualifications:

• Multi-lingual skills and/or multi-cultural experience appreciated.
• Experience supporting accounts payable, vendor administration, invoice processing, or contract administration activities.
• Experience with The Nature Conservancy’s policies, procedures, and financial systems.
• Strong organizational skills, accuracy and attention to detail.
• Ability to meet deadlines while managing multiple tasks.
• Demonstrated team mindset and willingness to adapt as needed to support colleagues in delivering team goals.

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $50,000–$60,000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube   to hear stories from staff or visit  Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.”

What We Bring:

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.

Employees must submit their application by logging into Workday and applying via the Jobs Hub.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.