Haddad Plumbing & Heating

Installs and services plumbing and HVAC systems

Accounts Receivable Clerk

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeNewark, NJ, USAIn-person

About the Job

Requirements

Strong understanding of basic accounting principles.
Strong organizational, multitasking, and time-management skills.
Proficiency with Microsoft Office Suite.
Experience with Sage 100 Contractor is preferred.
Experience with collections, customer account reconciliation, and payment processing is preferred.

Responsibilities

Input service tickets into Sage and maintain accurate records.
Review accounts receivable balances, initiate collection efforts, and maintain positive client relationships.
Prepare monthly requisitions for Project Manager review and Finance Manager approval.
Maintain change order logs and track subcontractor and supplier documentation, including lien waivers.
Maintain customer accounts, invoicing records, and payment activity.
Monitor outstanding balances and escalate delinquent accounts to management as necessary.
Record and apply customer payments accurately and within established timeframes.
Maintain credit card payment records and customer authorization documentation.
Investigate and resolve payment discrepancies and account issues.
Prepare weekly and monthly aging reports and assist with account reconciliations.
Meet regularly with the Finance Manager and Controller to review account status and collection efforts.
Maintain accurate records of customer communications, invoices, and payments.
Assist with filing, scanning, administrative tasks, special projects, and other duties as assigned.

Desired Qualifications

Associate’s degree in accounting, or one year of Accounts Receivable or Accounting experience, or an equivalent combination of education and experience.
Experience with collections, customer account reconciliation, and payment processing.
Bilingual in Spanish or Portuguese.

Haddad Plumbing and Heating Inc. is seeking an Accounts Receivable Clerk to join our Finance team. The Accounts Receivable Clerk is responsible for maintaining customer accounts, processing payments, monitoring outstanding balances, and supporting collection activities.

Responsibilities:

Input service tickets into Sage and maintain accurate records
Review accounts receivable balances, initiate collection efforts, and maintain positive client relationships
Prepare monthly requisitions for Project Manager review and Finance Manager approval
Maintain change order logs and track subcontractor and supplier documentation, including lien waivers
Maintain customer accounts, invoicing records, and payment activity
Monitor outstanding balances and escalate delinquent accounts to management as necessary
Record and apply customer payments accurately and within established timeframes
Maintain credit card payment records and customer authorization documentation
Investigate and resolve payment discrepancies and account issues
Prepare weekly and monthly aging reports and assist with account reconciliations
Meet regularly with the Finance Manager and Controller to review account status and collection efforts
Maintain accurate records of customer communications, invoices, and payments
Assist with filing, scanning, administrative tasks, special projects, and other duties as assigned

Required Education and Experience

Strong understanding of basic accounting principles
Strong organizational, multitasking, and time-management skills
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to work independently and collaboratively
High attention to detail and ability to quickly learn new processes and systems
Proficiency with Microsoft Office Suite
Reliable, punctual, and professional

Preferred Education and Experience

Associate’s degree in accounting, or one year of Accounts Receivable or Accounting experience, or an equivalent combination of education and experience
Experience with Sage 100 Contractor preferred
Experience with collections, customer account reconciliation, and payment processing
Ability to work effectively in a fast-paced environment
Bilingual in Spanish or Portuguese is a plus

Compensation:
$50,000 - $60,000 Annually

Benefits Include:

Medical Insurance
Dental Insurance
Vision Insurance
401(k) Plan with Company Match
Paid Time Off (PTO)
Paid Holidays
Paid Vacation
Opportunities for Career Growth and Advancement

Position Type and Expected Hours of Work
This is a Full-Time position. Days and hours of work are Monday through Friday, 8:00 a.m. – 5:00 p.m.

About the Company

Haddad Plumbing & Heating

Installs and services plumbing and HVAC systems

Haddad Plumbing & Heating designs, installs and maintains plumbing and HVAC systems for commercial and residential buildings in the New York metropolitan area. The contractor works on building projects and retrofits, serving builders, general contractors, property owners and facility managers. Its scope spans water and drainage systems, boilers, air conditioning, ventilation and related mechanical equipment, from system planning through on-site installation and subsequent repairs. Revenue comes from project contracts, equipment and system installation, and ongoing service and maintenance assignments. Founded in 1999, the company is headquartered in Newark, New Jersey.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: Newark, NJ
Founded: 1999

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