BronxCare Health System

Nonprofit teaching hospital system in the Bronx

Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours

Full-timeBronx, NY, USA$42kIn-person

About the Job

Requirements

Two to four years of administrative or secretarial experience is required.
A high school diploma or equivalent is required.
Professional training is required.
Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint, is required.

Responsibilities

Establish and maintain positive relationships with patients, visitors, and other employees, interacting professionally, courteously, and appropriately to support a positive public perception of BronxCare Health System and its employees.
Contribute to and participate in the assigned department’s Performance/Quality Improvement activities, including data collection, analysis, implementation of and compliance with risk management and claims activities, and support of and participation in Continuous Quality Improvement teams.
Adhere to BronxCare Health System rules and regulations covering Safety and Security Policies, Risk Management incident and occurrence reporting, Infection Control Policies and Procedures, and Patient and Customer Service.
Serve as the Director’s personal and confidential secretary; monitor and prepare confidential correspondence, handle related matters, schedule appointments, maintain the Director’s calendar, prepare agendas, and answer calls.
Prepare and maintain manuals for procedures and contract-compliance reporting.
Maintain departmental files, records, and data; complete payroll and required HRF forms.
Channel incoming and outgoing correspondence and requests; schedule or attend intradepartmental meetings and prepare and distribute minutes.
Prepare and direct purchase requisitions, check requests, and petty cash transactions as requested by the Director.
Review rental leases for accuracy and ensure that all leases have the required signatures.
Work with Accounts Payable to expedite receipt of vendor numbers for the Purchasing department.
Coordinate activities required to handle hospital recall alerts.
Interact courteously and cooperatively with personnel at various levels, visitors, vendors, and hospital employees.
Handle calls and schedule meetings for the Sr. VP and CFO during the secretaries’ absence.
Prepare cash log sheets and balance and transaction reports.

Overview

May Serve as personal/Confidential Secretary for the Director of department. Monitors and prepares confidential correspondence, handles all related matters. Schedules appointments, maintains the Director’s calendar and prepares agenda.

Responsibilities

- Establish and maintain positive relationships with patients, visitors, and other employees. Interacts professionally, courteously, and appropriately with patients, visitors and other employees. Behaves in a manner consistent with maintaining and furthering a positive public perception of BronxCare Health System and its employees.

- Contributes to and participates in the Performance/Quality Improvement activities of the assigned department. Contribution and participation includes data collection, analysis, implementation of and compliance with risk management and claims activities, support of and participation in Continuous Quality Improvement (CQI) teams, consistent adherence to the specific rules and regulations of the BronxCare Health System (a) Safety and Security Policies, (b) Risk Management: Incident and Occurrence Reporting, (c) Infection Control Policies and Procedures and (d) Patient and Customer Service.

- Serve as personal/CONFIDENTIAL Secretary for the Director. Monitors and prepares confidential correspondence, handles all related matters. Schedules appointments, maintains the Director’s calendar, prepares agenda and answers all calls.

- Prepares and maintains manuals for & Procedures and contract compliance reporting.

- Maintains files, records and data of the department. Completes payroll and all required HRF forms.

- Channels incoming/outgoing correspondence and requests. Schedules and/ or attends meetings intradepartmental; prepares and distributes minutes. Directs and prepares purchase requisitions, check request and petty cash as requested by the Director.

- Reviews rental leases for accuracy and assures all leases have the required signatures.

- Works with Accounts Payable to expedite receipt of vendor numbers for Purchasing department.

- Coordinates all activities required for handling of recall alerts received by hospital.

- Interacts with various level of personnel and demonstrates courteous and cooperative behavior when working with visitors, vendors and all hospital employees.

- Assist with handling all calls as well as scheduling meetings for Sr. VP and CFO during secretaries absence.

- Prepares cash log sheets as well as balance and transaction reports.

Qualifications

- 2-4 years Administrative/Secretarial Experience required,

- High school diploma or equivalent

- Professional Training

- MS Office Suite required (Excel, Word, PowerPoint)

Compensation: 42000 to N/A (USD)

About the Company

BronxCare Health System

Nonprofit teaching hospital system in the Bronx

BronxCare Health System is a nonprofit teaching hospital network serving the South and Central Bronx in New York City. Its Grand Concourse hospital provides emergency, inpatient and specialty care, while the Fulton Avenue site offers psychiatric and addiction treatment alongside a nursing home. Neighborhood practices provide primary and outpatient care, and the system bills patients and their health plans for clinical services. It trains physicians through accredited residency programs and maintains medical school and clinical affiliations with Mount Sinai. With hospital origins dating to 1890, BronxCare is headquartered at 1650 Grand Concourse in the Bronx.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: New York City, New York
Founded: 1890

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