Virtual Assist

Outsourced virtual assistant services

Executive Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeRemote in Philippines$7 - $8 /hrRemote

About the Job

Requirements

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
Manage executive email inboxes by filtering, prioritizing, drafting responses, and flagging urgent matters.
Prioritize and coordinate daily activities to maximize executive productivity.
Prepare agendas, presentations, reports, and briefing materials for meetings and events.
Screen and manage incoming communications, including emails, phone calls, and correspondence.
Draft, proofread, and distribute professional communications on behalf of executives.
Organize internal and external meetings, including logistics, venue arrangements, and technology requirements.
Record meeting minutes, track action items, and follow up on deliverables.
Coordinate executive participation in conferences, board meetings, and company events.
Maintain organized records, files, and documentation.
Assist with special projects and strategic initiatives as needed.
Serve as a primary point of contact between executives and internal or external stakeholders.
Build relationships with clients, partners, vendors, and employees.
Handle sensitive and confidential information with discretion and professionalism.

Responsibilities

Provide high-level administrative and operational support to senior executives.
Ensure the efficient day-to-day operation of the executive office.

Executive Assistant

Virtual Assist · Manila, Philippines (Remote) · Full-time · Posted 2025-05-15

Workplace: remote

Description

The Executive Assistant provides high-level administrative and operational support to senior executives. This role is responsible for managing schedules, coordinating communications, organizing meetings, handling confidential information, and ensuring the efficient day-to-day operation of the executive office. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Requirements

Key Responsibilities:

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
Manage executive email inbox(s), including filtering, prioritizing, drafting responses, and flagging urgent matters
Prioritize and coordinate daily activities to maximize executive productivity.
Prepare agendas, presentations, reports, and briefing materials for meetings and events.
Screen and manage incoming communications, including emails, phone calls, and correspondence.
Draft, proofread, and distribute professional communications on behalf of executives.
Organize internal and external meetings, including logistics, venue arrangements, and technology requirements.
Record meeting minutes, track action items, and follow up on deliverables.
Coordinate executive participation in conferences, board meetings, and company events.
Maintain organized records, files, and documentation.
Assist with special projects and strategic initiatives as needed.
Serve as a primary point of contact between executives and internal or external stakeholders.
Build positive relationships with clients, partners, vendors, and employees.
Handle sensitive and confidential information with discretion and professionalism.

Benefits

● Work-from-home opportunity.

●Opportunity to contribute to a growing business by enhancing efficiency and client

experience.

●Supportive and collaborative work environment.

● Hourly pay rate: $7-8

Apply

Apply at Virtual Assist

About the Company

Virtual Assist

Outsourced virtual assistant services

Virtual Assist provides outsourcing services that handle repetitive, day-to-day tasks for clients so they can focus on more important work. A skilled, educated team executes tasks efficiently, professionally, and cost-effectively, using English as the language of communication and operating in the client’s time zone (e.g., San Francisco, Dallas, New York, London, Sydney, etc.). The service works by taking clients’ pain points and requests and completing them as outsourcing tasks, freeing clients from procrastination and routine chores. What sets Virtual Assist apart from competitors is the combination of English-language communication, time-zone alignment with the client, a proven, educated team, and a focus on delivering clear, reliable results at a lower cost. The goal is to help clients reclaim time and productivity by outsourcing non-core tasks, enabling them to concentrate on high-priority activities.

Company size: 1-10
Company stage: Not listed
Total funding: Not listed
Headquarters: San Francisco, CA
Founded: 2014

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