Office Coordinator
About the job
- Proven experience working in a similar position in Facilities and/or Office Management.
- Ability to lift and move light objects weighing up to approximately 25 pounds, and to walk, sit, and stand for extended periods.
- Computer proficiency and good working knowledge of Google GSuite.
- Provide receptionist coverage by greeting visitors, answering phones, and generating internal and external correspondence.
- Maintain the office, including keeping the kitchen clean, orderly, and stocked; wiping counters and tables in common areas, the kitchen, and conference rooms; starting dishwashers at the end of each day and emptying them each morning; organizing main areas; and restocking office snacks, beverages, and pantry items daily.
- Welcome guests and writers to the office and help ensure they have a positive first impression.
- Manage parking access and liaise with parking vendors.
- Assist with ordering office supplies and managing inventory.
- Set up new employees with required credentials, key card access, office space, equipment, and supplies.
- Help coordinate office attendance with employees and ensure desks are booked in Envoy.
- Assist with planning and executing staff office events, including setup and breakdown for artist performances, staff socials, lunches, and company all-hands meetings.
- Coordinate meetings, conference calls, and schedules, and monitor artist calendars.
- Raise invoices and purchase orders for building- and facilities-related work and vendors.
- Participate in planning and executing personnel moves within the building and to offsite locations as needed.
- Unpack boxes and deliver items and mail to the appropriate person.
- Coordinate with employees and building facilities representatives to address issues, maintenance requests, and corrective measures; perform general handy work such as hanging artwork and pictures, moving furniture, unloading and lifting heavy boxes, assembling small furniture items, fixing desks and office chairs, and changing light bulbs.
- Experience working with contractors or external vendors.
- Service orientation and strong written and verbal communication, people, and customer-service skills.
- Proactive self-starting approach, attention to detail, and ability to identify and improve company operations while responding to requests.
- Strong follow-through and problem-solving skills, and ability to multitask.
About the company
Kobalt Music Group provides music publishing, rights management, and royalty collection services for artists, songwriters, publishers, and labels. Its technology-driven platform gives clients real-time access to income and rights data, optimizes the royalty collection process, and aims to get creators paid more quickly and accurately. The company charges a performance-based fee (a percentage of royalties) and allows creators to retain 100% ownership of their work through flexible contracts. Compared with traditional music services, Kobalt emphasizes transparency, control, and financial return for its clients. The overall goal is to empower music creators by simplifying rights management and maximizing their earnings through a technology platform.
Company Size
501-1,000
Company Stage
Debt Financing
Total Funding
$1.7B
Headquarters
New York City, New York
Founded
2000
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Simplify's Take
What believers are saying
- July 7, 2026 closed Primary Wave deal brought capital and stronger acquisition currency.
- August 13, 2026 Spotify agreement opens paid fan-made covers and remixes revenue.
- January 15, 2026 Madverse expanded Kobalt across 180 markets and South Asian creators.
What critics are saying
- Primary Wave integration after July 2026 distracts executives and forces systems consolidation by 2027.
- Sony Music's Udio lawsuit remains unresolved, threatening Kobalt's AI-licensing strategy and royalties.
- Streaming platforms can compress publishing rates; Spotify's add-on tools reduce Kobalt bargaining power.
What makes Kobalt Music Group unique
- Kobalt runs transparent royalty administration and AMRA, giving songwriters real-time payments and reporting.
- Primary Wave kept Kobalt standalone after July 7, 2026, preserving its creator-first operating model.
- Kobalt licenses catalogs to Spotify, Udio, and ElevenLabs, monetizing AI and remix demand.
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Benefits
- Flexible Work Hours
- Paid Vacation
- Paid Sick Leave
- Hybrid Work Options
- 401(k) Company Match
- Health Insurance
- Mental Health Support