Regional Coordinator

Overview

POSITION TITLE: Regional Coordinator 

REPORTS TO: Deputy Regional Director 

SUPERVISION EXERCISED: None

LOCATION: Philadelphia, Pennsylvania

Grade/Class: Grade C, Non-Exempt, Non-Union 

ABOUT THE ORGANIZATION: 

ADL is the leading anti-hate organization in the world. Founded in 1913 to protect the Jewish people, ADL works to stop the defamation of the Jewish people and secure justice and fair treatment to all. In the face of rising antisemitism and extremism, we protect, advocate, and educate, through a mix of programs and services using the latest innovations and technology, and seek to create a world without hate. More at www.adl.org. 

PRIMARY FUNCTION: 

To provide a broad range of administrative and project management support to the Senior Regional Director, regional office staff, programs and fundraising activities. This position is 4 days in the office (Monday-Thursday) and Friday is a work from home day. 

Responsibilities

Primary: 

• Provide high level support to Regional Offices, including program and event support, database management, administrative processing, scheduling and communications.  
• Working with various members of the regional team, coordinate the timely processing of check requests, contracts, donation transmittals and other administrative needs.  
• Provide support in creating and posting digital media content, including but not limited to: Regional social media accounts, web pages, e-newsletters, and other platforms as needed.  
• Coordinate and provide project management support for events, including registration management and on-site assistance. Provide technological support for events as needed. 
• Maintain Regional databases and contact lists to ensure that they are up to date and accurate. Assist with maintenance and accuracy of Regional information in National databases (Enterprise etc.) 
• Schedule and provide support for ongoing meetings, including Regional Board Meetings and committee meetings.  
• May serve as a liaison between the Regional Office and the National Office on matters of technology and administrative systems.  
• Track and order office supplies, process invoices and serve as primary interface with vendors. 
• Provide support to the Senior Regional Director, including scheduling, administrative processing, and communications. 
• Partner with Senior Regional Director and appropriate team members to manage communications with members of the Regional Board and local leadership committees. 
• Manage administrative and physical aspects of the Regional office space including external contracts, ordering supplies and ensuring office has what it needs in order to run smoothly. 

Secondary: 

• Collaborate with Regional Office Staff to provide support for special events and projects as needed.  
• May serve as a point of communication for external contacts and stakeholders.  
• Identify and recommend venues and companies to serve regional office needs. 

This job description provides a general overview of the role and its key responsibilities. It is not an exhaustive list of all duties, and ADL reserves the right to assign additional tasks as needed. 

Qualifications

Skills: 

• Strong computer skills (including Word, Excel, and PowerPoint), analytical and interpersonal skills.  
• Demonstrated ability to prioritize and multi-task to complete projects on deadline.  
• Exceptional attention to detail.  
• Familiarity with social media best practices and platforms including Twitter/X, Facebook, and Instagram.  
• Strong customer service and communication skills.  
• Strong team player. 
• Will need to know and understand Salesforce and other online platforms. 
• Work independently to solve challenges that arise, understanding when to seek guidance. 

Work Experience: 

• The ideal candidate has several years professional experience, including providing administrative support in a fast-paced office environment (On-campus student worker positions will be considered). 

Education:   

• Bachelor’s degree or equivalent experience required.  
• Course work in Communications, Business Administration, or related fields is preferred.

Work Environment:  

• ADL is a hybrid environment; this role will require 4 days in the office.  

Compensation: 

• This position has a salary range of $55,000 to $60,000. This salary range is reflective of a position based in Philadelphia, Pennsylvania. Please note that actual salaries are commensurate with experience and reflect the budget for a given position, and since ADL has a location-based compensation structure, there may be a different range for candidates in other locations. For an overview of our total rewards package, please visit https://www.adl.org/about/careers. 

ADL aims to create a working environment where every employee can thrive professionally.  Our mission-driven work is best accomplished in an environment that supports belonging. ADL values a diverse workplace and strongly encourages people of all races, religions, nationalities, genders, LGBTQ+ individuals, people with disabilities, and veterans to apply. ADL is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age, race, creed, religion, color, national origin, sex, sexual orientation, gender expression, marital status, physical or mental disability, veteran status, or military status, or in violation of any applicable Federal, state or local laws.      

ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process, please contact the People & Culture department at [email protected].      

ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable State, Local, and Federal laws.   

The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job, nor is it to be interpreted as a contract for employment.