Assistant Registrar - Records and Reporting

Brandeis University is delighted to announce a career opportunity as the Assistant Registrar, Records and Reporting in Enrollment Management. At Brandeis, we offer a competitive benefits and compensation package which includes medical, dental and life insurances.  If you are looking to advance your career through educational opportunities, Brandeis offers tuition assistance for employees, dependents and spouses.  Our 403b retirement savings plan includes a generous match.

The Assistant Registrar, Records and Reporting is responsible for internal and external reporting: IPEDS, CDS, and a wide range of ad-hoc requests from administrative offices across the university. Manages critical functions associated with transcripts, degree and enrollment verification production and the full range of business processes in the student information system (Workday Student). Manages all undergraduate and graduate change of status requests (e.g. withdrawal, leave of absence, readmission) and overall maintenance of student records. Assists the University Registrar with the administration of final exams. Oversees one staff position responsible for transfer credit evaluation, veteran’s benefits, and supporting internal surveys.

The hiring range for this position is $62.8k - $67k.

This is a hybrid position; minimum of 2 days per week in person.

To be considered for this position please submit a cover letter and resume.

Responsibilities:

Oversees internal and external reporting for the Registrar’s Office, including IPEDS, CDS, and all ad-hoc requests from university administrators and offices. Responsible for the creation and maintenance of reports and queries in the student records system (Workday Student). Assists with the set-up and maintenance of the student records system’s configuration and policies. Maintains integrations with upstream and down-stream systems (including Slate and the National Student Clearinghouse). Responsible for hiring and managing final exam proctors.

Manages day-to-day student records functions including updating student records to reflect changes in status, standing and program of study. Responsible for duplicate student records, student cohorts, student holds and batch data loads (e.g. AP, holds, course registrations, etc). Manages and implements data integrity standards relative to Student Records. May be responsible for the training and coordination of the business practices related to data management within Student Records both internally and with other departments on campus. Works with IT to maintain business process definitions and set-up in Workday student. Assists the University Registrar with the administration and oversight of final exams.

Assists with all registration and Commencement activities, maintenance of the office website, student walk-in support, general office inquiries, and other duties as assigned.

Education and Work Experience:

• BA/BS required. M.A./M.S. preferred.
• 3-5 years of work-related experience including 1-3 years of supervisory/management experience.

Requirements:

• 3-5 years of experience working with centralized databases, with preference for knowledge of student administration information systems.
• Must be fluent with MS Office applications~ including advanced Excel; familiarity with HTML editors and HTML source code/web publishing applications.
• Strong oral and written communication skills, and strong organization and planning skills.
• Ability to manage and effectively interact with campus partners.
• Requires self-management and attention to detail.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").