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Galileo Global Education

Provides specialized higher education globally

Educational Coordinator

School Leadership & AdministrationPosted on Nov 13
Full-timeLyon, FranceIn-person

About the Job

Requirements

  • A minimum Bac+2-level education is required.
  • A first experience in student administration, academic planning, or management assistance is required.
  • Strong proficiency in Excel, particularly for managing and updating tracking spreadsheets, is required.
  • Comfort using digital tools and scheduling, student-administration, extranet, and email software is required.
  • Strong oral and written communication skills are required.
  • Organizational rigor and the ability to manage priorities during busy periods are required.
  • Responsiveness, autonomy, diplomacy, and service orientation are required.
  • The role requires strong interpersonal skills with students and instructors, and the ability to work as part of a team and in a close working partnership.

Responsibilities

  • Contribute to building academic program structures, including course and ECTS-credit allocation.
  • Coordinate key academic-year dates with the student administration team, including semester ends, class councils, and resit exams.
  • Prepare the following year's calendars and configure scheduling tools.
  • Build instructor timetables and keep them updated throughout the year.
  • Maintain academic program structures, student groups, and student-pathway data.
  • Contribute to surveys and regulatory declarations concerning student numbers and new enrolments.
  • Welcome and onboard new instructors, create their accounts, and help them learn to use the tools.
  • Communicate pedagogical expectations to instructors, including grading, feedback, course progression, and resit exams.
  • Create pedagogical communications and update the extranet.
  • Collect syllabi, course progressions, and resit-exam materials.
  • Maintain databases and mailing lists.
  • Send fixed-term and permanent employment contracts to Human Resources.
  • Track service agreements and contractor agreements, submit monthly variable-pay information, and keep hourly rates and fees current.
  • Track intervention invoicing and budgets, maintain tracking spreadsheets, and provide required information to accounting.
  • Prepare class lists for each new academic year.
  • Create and manage student and instructor accounts for email, scheduling tools, and software licences.
  • Notify students and instructors about schedule changes and support them in using digital tools; liaise with IT support when necessary.
  • Configure grading by class and cohort and ensure assessment methods align with syllabi.
  • Prepare and facilitate class councils with the student administration team.
  • Organize resit exams and coordinate their marking.

Desired Qualifications

  • Experience working in a school or training centre is particularly appreciated.
  • Knowledge of administrative and budget follow-up, including contracts and invoicing, is appreciated.

About the Company

Galileo Global Education

Provides specialized higher education globally

Galileo Global Education operates an international higher-education network that provides programs in applied arts, design, communication, and management through 54 schools across 91 campuses in 13 countries. Students enroll at partner schools; campuses deliver career-focused curricula with hands-on training, internships, and industry connections, funded by tuition and related services. It differentiates itself with a large, branded international portfolio of prestigious schools and a network-wide emphasis on consistent curricula and documented job placement outcomes. Its goal is to offer accessible, career-oriented higher education across creative and business fields by leveraging its global network to deliver recognized credentials and strong employment prospects.

Company size
10,001+
Company stage
Acquired
Total funding
Not listed
Headquarters
Paris, France
Founded
2007

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