Vomela

End-to-end brand visual communications provider

Office Administrator

Administrative SupportUpdated on Nov 7

Full-timeDelta, BC, CanadaNo salary listed

About the Job

Requirements

A high school diploma or equivalent is required.
Strong verbal and written English communication skills are required.
The candidate must demonstrate strong customer service orientation and be able to handle multiple tasks simultaneously.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, is required.
The candidate must be able to work independently and as part of a team.

Responsibilities

Greet and welcome visitors, clients, and employees in a friendly and professional manner.
Answer and direct incoming calls and emails, ensuring prompt and accurate responses.
Maintain the reception area, keeping it clean, organized, and well-presented.
Manage and distribute incoming and outgoing mail and packages.
Provide customer service to clients by addressing inquiries and concerns in a timely and professional manner.
Assist clients with placing orders, tracking shipments, and resolving issues.
Maintain a thorough understanding of the company's products, services, and capabilities to assist clients effectively.
Collaborate with the sales and production teams to ensure customer satisfaction.
Prepare and process invoices, purchase orders, and other billing-related documents.
Maintain accurate records of customer accounts and transactions.
Assist with accounts receivable, ensuring timely payment from clients.
Work closely with the accounting department to ensure accurate and efficient billing processes.

Desired Qualifications

Basic knowledge of accounting principles and practices is a plus.
Experience with office administration or customer service is a plus.

Office Administrator

Vomela · Delta, Canada · Full-time · Posted 2026-10-13

Workplace: on_site

Department: Backfill

Description

At Vomela our greatest asset is our people. As a full-service visual communications company, we are looking for creative and intellectual thinkers that work with our customers to create compelling brand solutions and foster meaningful connections. And while you're focused on creating big things for global and local brands, we will help you build a career you can be passionate about.

Apply now to find your place at Vomela.

Location: Onsite role in Delta, British Columbia, Canada

Schedule: Monday - Friday, 8:00am - 4:30pm

Job Summary

We are currently seeking a dedicated and detail-oriented Office Administrator to join our team in Delta BC. This is a dynamic and exciting entry-level position that combines reception, customer service, and billing responsibilities to support the smooth operation of our office and provide excellent service to our clients as well as supporting members of our team.

What You'll Do...

Reception:

Greet and welcome visitors, clients, and employees in a friendly and professional manner.
Answer and direct incoming calls and emails, ensuring prompt and accurate responses.
Maintain the reception area, keeping it clean, organized, and well-presented.
Manage and distribute incoming and outgoing mail and packages.

Customer Service:

Provide exceptional customer service to our clients, addressing their inquiries and concerns in a timely and professional manner.
Assist clients with placing orders, tracking shipments, and resolving any issues that may arise.
Maintain a thorough understanding of our products, services, and capabilities to effectively assist clients.
Collaborate with the sales and production teams to ensure customer satisfaction.

Billing:

Prepare and process invoices, purchase orders, and other billing-related documents.
Maintain accurate records of customer accounts and transactions.
Assist with accounts receivable, ensuring timely payment from clients.
Work closely with the accounting department to ensure accurate and efficient billing processes.

Requirements

What You'll Bring...

High school diploma or equivalent.
Excellent verbal and written English communication skills.
Strong customer service orientation and ability to handle multiple tasks simultaneously.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to work independently and as part of a team.
Positive attitude and willingness to learn and adapt to new processes.
Basic knowledge of accounting principles and practices is a plus.
Experience with office administration or customer service is a plus.

Benefits

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off
Short Term & Long-Term Disability
Training & Development
Wellness Resources

Apply

Apply at Vomela

About the Company

Vomela

End-to-end brand visual communications provider

Vomela creates brand experiences through end-to-end visual communications. It designs, produces, and installs large-scale brand visuals for events, retail spaces, transportation fleets, and mailer placements. The process combines creative concepts with printed materials, signage, and installations delivered through a network of factories, logistics, and installation teams to ensure consistent brand presence. What sets Vomela apart is its scale and geographic reach—2000+ employees across 30+ locations in North America, the UK, and Europe—and its focus on care and craft from idea to installation. The company’s goal is to help brands make memorable moments by delivering cohesive, tangible brand experiences that resonate with people across channels and environments.

Company size: 501-1,000
Company stage: Not listed
Total funding: Not listed
Headquarters: St Paul, MN
Founded: 1947

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