Executive Team Assistant

Job Description

We are looking for an experienced executive & team assistant to join Bosch Mobility’s global Digital Strategy & Execution team, helping an international team stay connected, organized and ready to deliver. You’ll coordinate leadership meetings, business travel, workshops and events, while maintaining intranet content, communication distribution lists and access to team tools. Bring your initiative, organizational skills and digital confidence to a varied role where you’ll support global communication activities and keep essential processes running smoothly.

Responsibilities

• Distribution lists:

  • Maintains individual distribution lists via the IT Service Portal.
  • Requests, verifies, and adapts individual distribution lists for various mailings (e.g., Bosch Leadership Podcast, Bosch Business Update).
  • Maintains flexible distribution lists with over 500 recipients for the mailings mentioned above, updating them via the Swagger API tool.
• Reporting, Monitoring, Access Management:
  • Generates compliance and status reports (e.g., via MyHR) to track and ensure the completion of mandatory trainings, such as Compliance.
  • Manages access rights for team-related folders and systems.
  • Approves and coordinates IT role assignments for team members.
• Event management:
  • Supports the planning of team events and workshops, which includes venue research for off-site or external locations, room bookings (via eRoom), and the preparation of interactive materials (e.g., Metaplan boards).
• Document creation (optional):
  • Assists in the creation and formatting of documents, such as PowerPoint presentations.
• Compliance:
  • Supports and monitors compliance with NDAs, data protection regulations, and specific document protection classes.
• General:
  • Orders and manages hardware to ensure the team has the necessary resources to operate efficiently.
  • Fulfills any other tasks related to the area of responsibility, as requested by the direct superior.

• External provider mangement support:

• • Handles purchasing/ordering/tracking/invoice process for external companies

Qualifications

• Language: English;
• Minimum 3 years of experience in a similar role
• Solid organizational skills and a proven ability to manage and coordinate schedules effectively;
• Ability to support the planning and execution of events and workshops;
• Attention to detail to ensure accuracy in all tasks;
• Proven knowledge of Microsoft 365 and the ability to quickly learn new technologies;
• Collaborative mindset and ability to work effectively in an international environment;
• Flexibility to handle changing priorities and manage multiple tasks simultaneously in a fast-paced environment;
• Proactive approach;
• Ability to learn;
• Accountability for tasks;
• Proven experience in a large organization.

Studies:

• University Diploma  
• High school Diploma

Additional Information

LikeABosch Benefits:

Financial benefits:

• Flexible benefits system – In addition to your salary, we provide 2700 RON/year through your benefits account, allowing reimbursements based on your preferences;
• Meal tickets - A balanced diet includes at least one hot meal per day, therefore we offer you meal tickets with a value of 40 Ron;
• The company performance related pay - Your contribution to Bosch is valuable. Celebrate a successful year with the company performance related pay; 
• Celebrate together - We Like to give presents to our Loved ones, therefore we offer you 300 Ron for Christmas and Easter. Your minor children will enjoy this benefit too, as they will also receive 300 Ron;
• Loyalty bonus: We value your commitment and at 5 years you will receive 750 RON, at 10 years 1500 RON, and for every additional 5 years brings another 1500 RON. It’s our way of saying thank you for being part of our journey.
• Language courses - A new language is key to a new world, so we invite you to learn languages in your free time and get a discount of up to 1200 RON/year (e.g.: two modules of 600 RON each). Please note that the discount is based on the certification that you have passed the specific module.
• Referral bonuses - We build our teams on trust, so we encourage you to refer new candidates to us through our program: Recommend Bosch. For certain positions, we will honor you with an attractive bonus;
• Relocation package - If you’re being recruited from more than 50 km away, we provide a standard relocation package of 2500 RON (conditions apply). This is a one-time fee, paid together with your first salary.
• Life events celebration - Your family is growing while working at Bosch? We congratulate your newborn with a 5000 RON bonus; 
• Unforeseen situations - In case of unfortunate events, we support you by offering you free days and financial support (handled on a case-by-case basis);
• Discounts to our partners - We have a strong network in our community so we can offer you discounts to various businesses such as ISHO, Vodafone, and others.

Work-Life Balance:

• Smart Work – Our working contracts are standardized to include the home office. Occasionally, you might be asked to come to the office (trainings, workshops, team events). Talk to your leader for more information.
• Flex-time possibility - We care about your schedule, therefore we try to offer you flexible working hours, according to personal and business needs. Please discuss this with your leader.
• Growing number of vacation days - Work-life balance is essential for us, therefore we offer you 1 more day of vacation for every 2 years you spend in Bosch. We start with 25 days.
• Internal communities - You are welcome to become an active member of our internal communities: Trainers Community, Wellbeing Community, Quality Ambassadors, Project Management Ambassadors, IT Community, and many others;
• Work from abroad: Do you want to work a few days from abroad? Our Smart Work concept allows you to work from outside Romania for up to 30 days per year. Conditions apply. Please contact HR for support.

Health and sport:

• Medical subscription - We know how important health is, so you get a medical subscription through the Regina Maria network, paid by the company—extended package of medical tests, free or reduced ultrasounds, and consultations.
• Sports benefits - Being active helps you in your personal and professional Life, so we encourage you to stay in shape by using the 7Card discount for Smartfit Studio; See also: flexible benefits;
• Psychological counseling -Through the medical subscription, you can benefit from several free psychological counseling sessions at Clinicile Oana Nicolau and at a discounted price afterward.

Development:

• Bookster- the road to self-improvement is paved by books. Borrow the books that interest you and your family through the Library that comes to your office (and your home).
• Training and certifications -We believe in a Life-Long Learning approach, so we invite you to take part in technical and soft skills training delivered by our internal training team and through other methods.
• Professional Development - Great opportunities to develop yourself within the company. Choose between different career paths: expert, project manager, or associates manager. Whether an upward or lateral move – we’ll be by your side.
• Team-buildings - We organize yearly team-building activities for your department, so you get to know each other and build trust among your peers;
• International Assignments - You can work on international projects with and in other Bosch Locations, as we have offices in more than 60 countries worldwide;
• Diversity and multicultural mindset - More than 10 different nations are represented  and  several  Languages are spoken  by  our colleagues. Diversity Day is a special day dedicated to sharing our diverse cultural experiences.