Entertainment Coordinator

WE LOVE OUR WORK.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following and other duties may be assigned as necessary:

• Assist in the planning, organizing and execution of entertainment events and activities.
• Coordinate with PENN Corporate entertainment team on the booking of entertainers at Hollywood Casino Toledo including submitting contracts in a timely manner.
• Coordinate with third party booking agents on the booking of entertainers at Hollywood Casino Toledo including submitting contracts in a timely manner.
• Oversee all payments are processed in a timely manner and delivered to the entertainers whether that be via mail or in person.
• Maintain the Hollywood Casino Toledo entertainment calendar and schedule ensuring that it is accurate and up to date at all times.
• Collaborate with marketing and promotions teams to advertise events.
• Track the entertainment budget, recording and reporting monthly expenses.
• Advance shows by communicating with performers, their agents, technical staff and team members ahead of events to confirm riders, production needs, call times, hospitality requirements, and other specifications have been met.
• Execute all approved live shows by being available and on property as needed.
• Establish contact with the artist’s Road/Production Manager to coordinate load in times, sound checks, crew calls and back line requirements.
• Assure that an optimum inventory of supplies is kept on hand to address all reasonable artist needs.
• Assure that artist dressing rooms are properly prepared and maintained.
• Assist in ensuring all of the company owned equipment is properly maintained.
• Duties as assigned by the Assistant AV Entertainment Manager with any audio/visual projects.
• Job Tasks must be finished in a timely manner according to department standards.

BRING US YOUR BEST.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age.

• Excellent written and verbal communication skills.
• Excellent computer knowledge of the Microsoft Office package programs.
• Excellent detail orientation and follow up skills.
• Excellent mathematical and technical skills.
• Detail oriented.

LANGUAGE SKILLS

Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in in English may also be required.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Employee must be able to qualify for licenses and permits required by federal, state and local regulations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision.

The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Employee could be exposed to an environment containing unrestricted second hand tobacco smoke.