Accounts Payable

Job Description

JOB OVERVIEW 

The Accounts Payable role is a vital pillar of our Finance team, ensuring every transaction is handled with accuracy, integrity, and the refined sophistication that defines the Faena experience. 

In this role, you will ensure vendors are paid on time, invoices are impeccably processed, and all financial interactions uphold our brand’s commitment to excellence. You’re not just managing payables — you’re safeguarding trust, supporting operational brilliance, and contributing to the seamless magic that powers Faena behind the scenes. 
 

DUTIES AND RESPONSIBILITIES 

Coordinate with Purchasing, Receiving, and department leaders to ensure all invoices and Purchase Orders are accurately collected, verified, and entered into the financial system. 

• Match invoices against approved POs and receiving documentation to confirm accuracy before posting to Accounts Payable. 

• Track payment due dates and process approved payments in alignment with Faena financial policies and vendor agreements. 

• Maintain a structured, compliant filing system for all invoices, PO documentation, and receipts in both physical and digital formats. 

• Proactively investigate discrepancies between supplier invoices and received goods or services to prevent delays and disputes. 

• Handle supplier inquiries with professionalism, providing timely resolutions and reinforcing Faena as a trusted, high‑quality hospitality partner. 

• Liaise with vendors to document follow‑ups, explanations, and outcomes, ensuring clear audit trails and transparency. 

• Reconcile vendor statements with internal records to ensure payables remain current, accurate, and audit‑ready. 

• Prepare regular AP reports — including aging summaries and variance analysis — to support finance leadership and strategic planning. 

• Support internal and external audits by providing required documentation, clarity, and accurate records. 

• Maintain impeccable audit trails and ensure all payment activities conform to Faena and corporate finance standards. 

• Execute responsibilities within established SOPs, financial protocols, and Faena brand standards, ensuring consistency and operational excellence. 

• Partner with Purchasing, Cost Control, Receiving, and Operations to maintain alignment on payment cycles, contract compliance, and budget considerations. 

• Ensure invoices and POs are properly validated, coded, and approved by relevant HODs before processing. 

• Continuously seek opportunities to enhance AP efficiency, accuracy, and innovation. 

• Uphold all Health, Safety, and Environment (HSE) standards, fostering a culture of responsibility and refinement in every financial interaction. 

• Perform additional duties or tasks as requested by leadership with discretion, professionalism, and commitment to excellence. 

Qualifications

• Minimum 2 years of Accounts Payable experience, ideally within luxury hospitality, lifestyle brands, or high‑volume environments. 

• Strong understanding of end‑to‑end AP cycles, vendor reconciliation, and international payment procedures. 

• Working proficiency in hotel financial systems and ERP platforms (e.g., SUN, Oracle, or equivalent), with strong Excel capabilities. 

• Exceptional attention to detail, analytical thinking, and time‑management skills. 

• Ability to thrive in a pre‑opening environment — adaptable, solutions‑driven, and calm under pressure. 

• Demonstrates professionalism, integrity, and discretion when handling financial information and supplier relationships. 

• Fluency in English; Arabic proficiency is an advantage. 

Additional Information

SKILLS 

• Strong attention to detail and accuracy 

• Excellent numerical and analytical skills 

• Ability to process invoices and payments efficiently 

• Reconciliation and record-keeping skills 

• Time management and ability to meet deadlines 

• Good communication and vendor relationship management 

• Problem-solving and discrepancy resolution 

• Data entry and reporting skills 

• Confidentiality and integrity in handling financial information 

• Organizational and multitasking abilities 

• Teamwork and collaboration skills 

• Proficiency in Microsoft Office applications, especially Excel