Hot Topic

Retailer of music-inspired fashion and collectibles

Accounts Payable Supervisor

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeCity of Industry, CA, USA$68k - $78k /yrHybrid

About the Job

Requirements

At least 5 years of full-cycle accounts payable experience, including at least 2 years supervising staff.
Hands-on experience with Oracle or a comparable enterprise resource planning system for invoice processing, payments, and general ledger tasks.
Strong reconciliation skills and working knowledge of generally accepted accounting principles and month-end close.
Working knowledge of 1099 reporting, escheatment and unclaimed property, and payment controls, including wires, voids, and stop payments.
Experience supporting Sarbanes-Oxley controls and external audits.
Advanced Excel skills, including pivot tables and VLOOKUP or XLOOKUP.
Clear written communication and a service mindset when working with vendors and internal partners.
Retail or multi-entity and multi-location experience, including USD/CAD transactions.
P-Card program administration experience.
Familiarity with invoice workflow automation.
Experience with sales/use or property tax processes.

Responsibilities

Lead the AP team day to day by assigning work, setting priorities, and coaching and developing team members.
Oversee invoice routing and approval workflows in Oracle Fusion.
Review and approve department journal entries and reconciliations.
Review supplier setups and changes for accuracy and fraud controls.
Respond to vendor, store, and internal inquiries by email in a timely manner.
Process payments as needed, including urgent wire requests.
Administer the P-Card program by ordering and canceling cards, resetting passwords, resolving cardholder issues, maintaining approval hierarchies, updating cost centers and general ledger codes, downloading transaction data, and sending cardholder communications twice a month.
Provide backup for the payments function, including check runs, ACH, and wires.
Provide month-end commentary and variance explanations.
Assist the AP Manager with 1099 reporting for Hot Topic and Distribution entities, including vendor W-9 review and IRS filing.
Respond to internal and external audit requests.
Maintain and update Sarbanes-Oxley narratives and support AP control testing.
Initiate voids and stop payments.
Reconcile the AP payment card and track the annual-spend rebate.
Manage escheatment and unclaimed property filings.
Manage non-standard vendor setups and payment types, including foreign vendors and one-time payees.
Identify and lead process improvements and automation opportunities in Oracle.

Desired Qualifications

Use of artificial intelligence is a plus.

Salary Range: 68000 to 78000 (Currency: USD) (Pay period: per-year-salary)

We’re a fast-paced retail company with a sharp eye for growth, great customer experience, and data-driven decision-making. Our stores (and online presence) are thriving, and we’re looking for a detail-driven AP Supervisor to help manage our invoices and payments.

We’re looking for an Accounts Payable Supervisor to lead our AP Expense and AP Merchandise team. In this role, you'll supervise daily invoice and payment operations in Oracle, run our P-Card program, review and approve the team's journal entries and reconciliations, and serve as the AP point person for 1099s and unclaimed property. If you love clean books, smart controls, and building a team people want to be on, we want to hear from you.

WHAT YOU'LL DO

• Lead the AP team day-to-day: assign work, set priorities, and coach and develop team members.
• Oversee invoice routing and approval workflow in Oracle Fusion.
• Review and approve department journal entries and reconciliations.
• Review supplier set-ups and changes for accuracy and fraud controls.
• Respond to vendor, store, and internal inquiries by email in a timely manner.
• Process payments as needed, including urgent wire requests.
• Act as P-Card program administrator: order and cancel cards, reset passwords, resolve cardholder issues, maintain approval hierarchies, update cost centers and GL codes, download transaction data, and send cardholder communications twice a month.
• Serve as backup for the payments function (check runs, ACH, wires).
• Provide month-end commentary and variance explanations.
• Assist AP Manager with 1099 reporting for Hot Topic and Distribution entities, including vendor W-9 review and IRS filing.
• Additional duties may include, but are not limited to:
- Responding to internal and external audit requests.
- Maintaining and updating SOX narratives and supporting control testing for AP.
- Initiating voids and stop payments.
- Reconciling the AP payment card and tracking the annual-spend rebate.
- Managing escheatment and unclaimed property filings.
- Managing non-standard vendor setups and payment types (e.g., foreign vendors, one-time payees).
- Identifying and leading process improvements and automation opportunities in Oracle.

WHAT YOU'LL NEED

• 5+ years of full-cycle accounts payable experience, including 2+ years supervising staff.
• Hands-on experience with Oracle (or a comparable ERP) for invoice processing, payments, and GL.
• Strong reconciliation skills and working knowledge of GAAP and month-end close.
• Working knowledge of 1099 reporting, escheatment/unclaimed property, and payment controls (wires, voids, stop payments).
• Experience supporting SOX controls and external audits.
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP). Use of AI is a plus!
• Clear written communication and a service mindset with vendors and internal partners.
• Retail or multi-entity and multi-location experience, including USD/CAD transactions.
• P-Card program administration experience.
• Familiarity with invoice workflow automation.
• Experience with sales/use or property tax processes.

About the Company

Hot Topic

Retailer of music-inspired fashion and collectibles

Hot Topic sells music and pop culture–inspired fashion and accessories to teens and young adults through online and physical stores. Its product lineup includes clothing, body jewelry, backpacks, home decor, and collectibles such as exclusive Funko Pop! figures, updated frequently with new arrivals and limited releases. Customers shop online or in stores and can choose direct delivery or free in-store pickup, with promotions and sales events to attract buyers. The company differentiates itself by offering exclusive items tied to music and media and maintaining an omnichannel presence to engage a young, trend-focused audience.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: Not listed
Headquarters: United States
Founded: 1989

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