Administrative Manager

Job Description

ProSidian Seeks a  Administrative Manager - Transportation Safety [Key Personnel | Program Manager - Exempt 874-1 Consultant] located: The United States to provide Transportation Sector related Other Solutions for National Survey of Attitudes and Beliefs on Driving, Drinking, and Drug Use on behalf of U.S. Department of Transportation (DOT).  These services are considered part of The ProSidian Transport & Logistics  Sector Group with overall focus being  Transport & Logistics (TLT) Sector Group: Solutions To Move Transport & Logistics Strategy Forward.  for clients such as National Highway Traffic Safety Administration (NHTSA).

JOB OVERVIEW

ProSidian, a dynamic management and consulting firm, is seeking an adept Administrative Manager to play a pivotal role in a transformative initiative focused on comprehending drivers' attitudes and behaviors related to alcohol and non-alcohol drug use. The Administrative Manager will be instrumental in ensuring the seamless functioning of project resources, administrative processes, and the overall project logistics. The administrative manager provides project-specific administrative support, oversees the day-today use of project resources including ProSidian staff level of effort and equipment, maintains the project filing system, organizes meetings and makes travel arrangements. An administrative manager ensures that the administrative aspects of the project are up-to-date, functioning and in good order.

As part of a collaborative venture with the National Highway Traffic Safety Administration (NHTSA), we are seeking a seasoned and adept Administrative Manager to work on a comprehensive survey project aimed at enhancing road safety and reducing the risks associated with impaired driving. This unique opportunity allows you to play a pivotal role in a research initiative that aligns with our mission to create impactful change. By joining our team, you will spearhead a significant project that has the potential to contribute to safer roadways and improved public safety.

RESPONSIBILITIES AND DUTIES

• Provide vital administrative support, facilitating the efficient operation of the project team.
• Spearhead the coordination and management of project resources, including oversight of Contractor staff and equipment.
• Maintain and organize the project filing system, ensuring administrative components are up-to-date and well-structured.
• Collaborate closely with the Project Director and other team members, contributing to the project's overall success.
• Assist in the preparation of project materials and reports, ensuring timely delivery and adherence to guidelines.
• Organize meetings, coordinate travel arrangements, and oversee various project administration tasks.

Qualifications

Desired Qualifications For Administrative Manager| Key Personnel | Program Manager - Exempt 874-1 Consultant Candidates:

• Bachelor's degree in Business Administration, Management, or a relevant field.
• Demonstrated proficiency and experience in administrative roles, particularly within project-oriented environments.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent communication and interpersonal capabilities, both written and verbal.
• Proven ability to thrive within a fast-paced and dynamic team setting.
• Education/Experience Requirements:
• Bachelor's degree in Business Administration, Management, or a related field.
• A minimum of 2-3 years' practical experience in administrative roles.

Skills / Abilities / Education / Experience Requirements / Qualifications

EEO STATEMENT: We attract the best people in the industry, supporting their efforts to learn and grow.  We strive to create a challenging and progressive work environment.  We provide career opportunities spanning various disciplines and geographic locations, with projects that our employees plan, design, build, and operate as diverse as the needs of our clients. 

FULLTIME-REGULAR VISA SPONSORSHIP AVAILABLE: No - We will not support sponsorship, i.e., H-1B or TN Visas for this position

BACKGROUND CHECK AND DRUG TESTING INFORMATION: ProSidian reserves the right to require background checks, including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions.  In addition, ProSidian may conduct drug testing for designated positions. 

REQUIRED SKILLS AND ABILITIES

• Ability to initiate, develop and maintain mutually beneficial client relationships
• Ability to read, analyze and interpret common scientific and technical reports or journals
• Ability to respond to inquiries from internal and external clients
• Ability to write scopes-of-work, budget estimates, schedules, reports of findings, proposals, general correspondence, and other technical documents
• Capable of effectively presenting information to top management, clients, public groups and/or boards of directors
• Clear vision and depth perception are also necessary
• Employee may lift and/or move up to 50 pounds
• Employees must be sharp, focused, and alert when conducting site inspections, speaking and interacting with clients, preparing written reports of findings
• Must be able to interact and communicate with clients at all levels (e.g.  internal and external)
• Must be able to understand and communicate in both the written and spoken words of both Spanish & English in the specialized field of Transportation Engineering and shall have the specialized knowledge and experience described below.
• Must have high level of analytical skills

Skills Required

• Ability to multi-task and pay close attention to detail.
• Excellent analytical, organizational and time management skills.
• Strong communication skills, both oral and written.

Competencies Required

• U.S.  Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills (This employer participates in the e-Verify program)
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)

Other Details

Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct.  The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.

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Additional Information

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.  The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.  The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

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BENEFITS AND HIGHLIGHTS

At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc.  Our comprehensive benefits package includes a medical, dental and vision plan.  Our growing list of benefits currently include the following:

• Competitive Compensation:  Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives
• Group Health Insurance Health Benefits:  Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com‎) and Dental Plan (Ameritas - www.ameritas.com).
• 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement.  Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement.  Contributions are deducted from pay on a pretax basis.  A wide range of investment options are available with a personal financial planner available to assist you. The Plan is a Safe Harbor 401(k) Retirement Savings Plan.  ProSidian Consulting participates in a Basic Match with a % of pay for participants who defer at least a required minimum % of their pay.  The Basic Match is structured as follows:  100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed.
• Vacation And Paid Time Off (PTO) Benefits:  The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor’s appointment, or any number of events in your life.  Currently these benefits include Vacation/Sick days – 2 weeks | Holidays - 10 Federal Government.
• Pre-Tax Payment Programs:  Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP).  These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.
• Purchasing Discounts & Savings Plans:  We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less:  https://ProSidian.CorporatePerks.com.  This provides special discounts for eligible employees on products and services you buy on a daily basis.
• Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace.  A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work.
• Leverageable Experience and Thought Leadership:  By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences.
• ProSidian Employee & Contractor Referral Bonus Program:  ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program.
• Performance Incentives:  Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support.
• Flexible Spending Account:  Pending

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ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply

• ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.
• ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina.  All applicants are encouraged to apply regardless of Veteran Status.
• Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way.  The pride comes out of the challenge; the reward is excellence in the work.  FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON http://www.ProSidian.com/ OR SEND YOUR RESUME’S, BIOS, AND SALARY EXPECTATION / RATES TO CAREERS @ PROSIDIAN.COM.  ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email.  Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

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