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Auberge Collection

Luxury country inn with holistic spa

Group Accounts Coordinator

Accounts Payable/ReceivableConfirmed live in the last 24 hours
Full-timeCabo San Lucas, BCS, MexicoNo salary listedIn-person

About the Job

Requirements

  • Must be willing to work a flexible schedule to carry out all duties and responsibilities.
  • Must have comprehensive knowledge of the area.
  • Must demonstrate professionalism and provide luxury-oriented service.
  • Must have an undergraduate degree in Accounting or equivalent.
  • Must have advanced spoken and written English.

Responsibilities

  • Obtain group credit references when a group requests credit.
  • Review group contracts and ensure proper compliance with the guaranteed minimum.
  • For 0% VAT applications, ensure all requirements are met and maintain records.
  • Issue pro forma invoices and distribute them electronically.
  • Ensure group deposits are made by the dates established in the contract.
  • Establish appropriate billing accounts in accordance with accounting policies.
  • Attend Pre-Cons and BEO meetings.
  • Ensure charges are reflected in the group's master account according to the contract and BEOs, including any subsequently agreed additional services such as extending cocktail hours, fireworks, or cakes.
  • Coordinate with the Revenue Assistant on special package requirements for transaction codes and proper revenue allocation.
  • Ensure group accounts receivable align with the approved credit provided.
  • Coordinate the master account and prepare it for clear presentation.
  • Develop the billing process to communicate all charges clearly to the group coordinator, in writing and verbally.
  • Ensure the master account is settled when the group checks out.
  • Validate and schedule any group refunds.
  • Monitor group commissions to ensure they accrue on time and are paid or deducted from the master account settlement.
  • Prepare the month-end aging report for all outstanding group receivables.
  • Participate in and support the hotel's and company's sustainability and environmental initiatives as part of the Planet Auberge program.
  • Perform other duties as instructed, developed, or assigned.

Desired Qualifications

  • Work safely, prudently, and in an organized manner.
  • Work as part of a team and relate to people at different levels while maintaining cordial and warm relationships with colleagues.

About the Company

Auberge Collection

Luxury country inn with holistic spa

Mayflower Inn & Spa is a luxury country inn and destination spa in Washington, Connecticut, managed by Auberge Resorts Collection. Guests stay in 35 rooms and cottages, dine at The Garden Room or Tap Room, and access THE WELL, a 20,000-square-foot holistic spa with massages, body treatments, acupuncture, health coaching, fitness classes, an indoor pool, thermal spaces, and relaxation areas. The property blends a preserved historic hotel redesigned by Celerie Kemble with a large wellness spa and curated experiences like guided hikes and cultural tours, setting it apart from typical inns. Its goal is to offer a nature-forward escape that combines refined accommodations, gourmet dining, and a comprehensive wellness program for relaxation, health, and culture.

Company size
51-200
Company stage
Not listed
Total funding
Not listed
Headquarters
Not listed
Founded
Not listed

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