Project Controls/Management Support Specialist

Job Description

ProSidian Seeks a Project Controls/Mgmt Support Specialist (Full-Time) located in The Hanford Tri-Cities Area (Kennewick | Pasco | Richland) to support an engagement for the US Dept. of Energy (DOE) Hanford in Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area. AMMS Project Controls-Mgmt. Support Candidates shall work to support requirements and provide project controls/management support to DOE Richland Operations (RL), Assistant Manager to the Mission Support (AMMS) requires Project Controls/Management support for the mission enabling infrastructure operations and maintenance activities including security, emergency services, information management, utilities, reliability projects, and other site services. 

The Project Controls/Management Support Specialist shall provide support in the following areas:

• Participate in weekly interface meeting with AMMS Task Monitor to review progress and/or discuss efforts and priorities. Other AMMS sub-organizations or customers may require separate meetings for work planning and progress status.
• Expert-level analysis will be required to consolidate and document the program and project work scope from multiple sources, maintain operational awareness of the capital planning and investment control processes; and reconcile the Integrated Investment Portfolio/Reliability Project Investment Portfolio (IIP/RPIP), RL budget formulation and execution.

Products/Expectations include:

• WBS/WBS Dictionary – Expectation: captures and reconciles budget, IIP/RPIP, RL External Independent Review (EIR) Baseline and Contractor baselines.
• ntegrated facilities and infrastructure budget crosscut and Exhibit 300s – Expectation:  complies with HQ process and deliverable requirements and milestones.

--- Baseline Change Management – Expectation:  implements the WBS in the RL and Contractor baselines.

• Expert-level analysis will also be essential to monitoring and control the investment execution as well as defining and documenting performance incentives, as well as periodic status and performance assessments.  Expectations include:

--- Performance Metrics – Expectation:  documents and implements the earned value outcome indicators whereby project success will be recognized.
--- Performance Incentives – Expectation:  document the completion criteria and fee agreements associated with strategic and high priority work scope to include including performance evaluation.
--- Performance Reports – Expectation:  documents weekly monthly and quarterly status reviews and assessments.
--- Assist with monitoring and analyzing performance using Earned Value Management and other performance management principles to ensure resources are being utilized effectively.
--- Recognize and report adverse trends to respective Federal staff to help ensure baseline progress schedules are met.
--- Integrate monthly variance analyses through workbook and meetings with input from the contractors and the RL Subject Matter Experts (SMEs) for inclusion in routine reporting such as Integrated Planning Accountability and Budgeting System (IPABs Project Analysis Reporting System 2 (PARS 2).
--- Support the Federal staff in preparing for program and project reviews and/or other draft presentations to RL Management, Headquarters (HQ) Management, and external parties, etc.
--- Provide scheduling support.
--- Maintain performance data files.
--- Assist with reviews of invoices, baseline submittals, and other contractor change packages.
--- Provide support in review and analysis of Independent Government Estimates.
--- Assist with baseline reviews, HQ Peer Reviews, and other reviews as required. This includes recommendations and assessments of technical and non-technical project issues.
--- Assist with evaluation and review of statements of work and work scope strategy for appropriateness and accuracy.
--- Evaluate and review project and program risks to assure currency of risk reports and risk management planning.
--- Evaluate current schedule data and analyze the Critical Path schedules.
--- Assist with integrated budget request and lifecycle planning.

• Expert-level analysis will be applied to the production and maintenance of all required program and project documentation. Products/Expectations comply with DOE O 413.3 and include:

--- Program and Project Execution Plans – Expectation:  documents project objectives, funding profiles, requirements, performance parameters, management approach and R2A2s.
--- Program and Project Risk Management Plans – Expectations:  documents program and project risks and risk handling strategies.
--- Risk Register/updates – Expectations:  maintains inventory of program and project risks with their likelihood of occurrence, impacts and dispositions.
--- Contract Performance Baselines and Performance Measurement Baselines – Expectations:  documents the integration of the scope definition and the labor, material and other resource cost estimates with the performance to planned performance and using the following tools;  Scope | Cost | Schedule
--- Baseline Deviations – Expectation: documents the scope, cost and schedule factors, their impacts and their remedies when actual performance and planned performance vary significantly.
--- Issue Management Process – Expectation: documents the process whereby internal and external elements with the potential to impact the project are identified, documented and dispositioned.
--- Issue/Change/Contingency etc. Logs – Expectation:  provides a convenient record of core information associated with issues, changes, contingency use and other transactions affecting the project.

Qualifications

The Project Controls/Management Support Specialist shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position.  Work products shall be thorough, accurate, appropriately documented, and comply with established criteria.

QUALIFICATION REQUIREMENTS

All resources to participate on this statement of work shall be U.S. Citizens and have resumes that demonstrate proficiency in the subject matter areas, as well as the requisite education and experience to perform the tasks delineated, including:

• 8 years’ relevant experience.
• Experience with Hanford mission support activities and familiarity with the site mission, activities, and priorities, preferred.
• Proficiency in DOE Budgeting, Cost & Schedule Estimating, Contract and Baseline Performance processes, preferred.
• Experience in Resource Planning & Allocation and Business Management Practices.
• Experience in analysis, tracking, monitoring, assessment, review and coordination.
• Experience in communication and interface skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Access, & Outlook.
• Proficiency with reporting systems utilized at RL and HQ, preferred.
• Experience in program and project management practices, policies, and procedures.
• Experience in program and project Risk Identification, Mitigation and Management.
• Experience in estimating and scheduling practices and tools such as P6.
• Experience in oversight of prime contractor baseline planning, including scope definition, schedules, cost estimates, performance reporting, and earned value analysis.
• Proficiency in review of change packages, evaluation of cost estimates and assessment of supporting back-up documentation.
• Proficiency with contractor performance evaluation including verification of scope completion, schedule variance analysis, and cost variance analysis.

TRAVEL:  Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations.

LOCATION:  Work shall be conducted at the Department of Energy - Richland Operations Office, The Hanford Site, and Richland, WA.

Additional Information

As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with at least three (3) Goals for each of the firms Eight Prosidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all business development and other efforts on behalf of ProSidian Consulting.  

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools –  understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

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BENEFITS AND HIGHLIGHTS

ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That’s why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees:

• Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis.
• Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife.
• Group Vision Health Insurance Benefits:ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP.
• 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match.
• Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor’s appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days – 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given.
• Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.
• Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis.
• Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials.
• ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program.
• Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support.
• Flexible Spending Account: FSAs  help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA.
• Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only.
• Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability.

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ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply

ProSidian Consulting is an equal opportunity employer and considers qualified applicants foremployment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.

ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status.

Furthermore, we believe in "HONOR ABOVE ALL"  - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work.

FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON http://www.ProSidian.com/ OR SEND YOUR RESUME’S, BIOS, AND SALARY EXPECTATION / RATES TO CAREERS @ PROSIDIAN.COM.

ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED.

Be sure to place the job reference code in the subject line of your email.  Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.