Senior HR Administrative Associate - Texas Institute for Electronics

Job Posting Title:

Senior HR Administrative Associate, Texas Institute for Electronics

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Hiring Department:

Texas Institute for Electronics

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

About Us

The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium of state and local government, pre-eminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth.

Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing.

With over $1 billion in funding from the US DoD and the state of Texas, we’re at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Texas Institute for Electronics embodies the city’s innovative spirit.

 UT Austin, recognized by Forbes as one of America’s Best Large Employers, provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see Benefits | Human Resources and UT Austin Employee Experience | Human Resources  and UT Austin Employee Experience | Human Resources

Due to the nature of the work, you must qualify as a U.S. Person as defined in 22 CFR § 120.

Purpose

The Senior HR Administrative Associate serves as the primary coordinator for Human Resources administrative operations for the Texas Institute for Electronics (TIE), including recruitment, hiring, onboarding and offboarding, affiliate management, and employee support services. This role functions as a key operational liaison between candidates, employees, managers, University departments, and external partners to ensure efficient, compliant, and customer-focused HR service delivery.

Responsibilities

Recruitment support

• Support hiring managers and HR staff throughout the full recruitment lifecycle for staff, faculty, research, technical, and administrative positions.
• Initiate and submit recruitment requests; manage access to candidate pools; disposition candidates; close recruitments; and collect recruitment-related documentation.
• Track recruitment activities and maintain accurate records to support reporting and compliance.

Candidate interview management

• Serve as the primary point of contact for candidates throughout the interview and hiring process, providing clear and timely communication.
• Develop and maintain interview schedules and candidate itineraries; coordinate interview logistics for hiring teams across multiple locations as needed.
• Distribute candidate resumes, job descriptions, evaluation forms, and interview resources; track interview activities and maintain associated documentation.

Hiring and onboarding

• Coordinate all new hire onboarding activities, including preparing offer letters, submitting new hire requests, facilitating employee communications, and coordinating access and equipment requests.
• Track hiring activities and conduct initial welcome and orientation sessions for new employees.
• Manage onboarding and renewal processes for students, affiliates, contractors, temporary workers, and guests, ensuring alignment with University policies and procedures.

Separations and offboarding

• Coordinate employee separation and offboarding activities, including data tracking, collection of University property, coordination of access removal, and related employee communications.
• Schedule and support exit meetings, including verbal exit interviews, and document feedback to inform continuous improvement efforts.

HR communications and customer service

• Monitor and maintain the department’s shared Human Resources mailbox and other intake channels.
• Respond to simple to moderately complex inquiries from employees, managers, and candidates on a wide range of HR topics via email, Teams, and in-person.
• Collaborate with HR Support Services and other University offices to ensure timely, accurate completion of TIE HR requests, routinely tracking and following up on statuses.

Documentation, reporting, and data management

• Prepare correspondence, reports, records, forms, and other administrative documentation as requested.
• Prepare and submit weekly staffing reports to TIE leadership.
• Maintain and distribute the TIE organizational chart using Visio, ensuring information is current and accurate.
• Track all HR activities in Smartsheet, maintaining data integrity and audit-ready records.
• Prepare monthly HR staffing reports and materials for recurring meetings.

Process improvement and compliance support

• Identify opportunities to improve administrative workflows, standardize procedures, and enhance the candidate and employee experience.
• Support the implementation of process improvements in collaboration with HR leadership, ensuring consistency with University policies and compliance requirements.

Team and event support

• Provide backup support to the Senior Administrative Associate for Admin and HR and other team members as needed, including working at other locations in town (Montopolis area and/or Pickle Research Campus).
• Assist in planning and supporting TIE events and initiatives, such as onboarding sessions, workshops, and employee engagement activities.

Other duties

• Assist with special projects, operational initiatives, and other administrative duties as assigned to support TIE’s strategic goals and HR operations.

Required Qualifications

• High school graduation or equivalent.
• One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience.
• Experience coordinating multiple projects, schedules, and competing priorities simultaneously.
• Experience delivering customer service and support to a diverse population of stakeholders.
• Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately.
• Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines.
• Ability to travel to and work at other locations in town when needed.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Communications, Higher Education Administration, or a related field.
• Two or more years of experience supporting recruitment, candidate management, interview coordination, employee staffing, or other HR activities.
• Experience working in the semiconductor industry or with technical/research organizations.
• Experience working in Workday or a similar Human Resource Information System (HRIS).
• Experience using Visio and/or Smartsheet for documentation and tracking.
• Experience working in a higher education, research, government, or other public-sector environment.
• Knowledge of University of Texas policies, procedures, and administrative systems.

Salary Range

TIE Pays Industry Competitive Salaries

Work Schedule

• Monday - Friday between 7am and 5:30 pm, position will be onsite daily at our West Pickle Research Campus Location in Northwest Austin. This position may need to travel to or work at our nearby Pickle Campus location or our Montopolis location in Southwest Austin on occasions, such as to cover for staff outages or for meetings.

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity (ex: using a mouse)
• Travel between locations may be required

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three-year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing). The driving record will be evaluated to determine eligibility to drive a university owned vehicle.

Required Materials

• Letter of Interest
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.