Responsibilities:

• Proactively manage the calendars of executive leadership, including scheduling meetings, arranging travel, and choreographing commitments
• Partner with senior leadership to project manage and support strategic initiatives that deliver measurable results across the business
• Coordinate and arrange meetings, including room reservations, ordering food, and managing the set up and clean up, responsibilities include taking meeting minutes, setting up AV equipment, and executing MS Teams
• Prepare and manage agenda and topics for key footwear meetings (VP level to all up Footwear Rally’s)
• Drafts and manages the development of internal Footwear communications for the SVP which include announcements, SharePoint sites, blogs, and All Footwear Team meeting presentations
• Manages employee and contractor onboarding and headcount processes and ensures departmental organization charts and seating charts are up to date
• Proficiency with PowerPoint and creating presentations
• Ability to anticipate demands of VPs and Senior Leaders and proactively support them
• Strong communication skills and ability to act as a voice for Footwear internally and cross-functionally
• Cultural Team Events: Sales Meeting, TRE, Olympic Trials
• Generate ideas to find ways to make processes more efficient, tracking expenses more user friendly, and improve day to day activity
• Champions and provides input into the strategy that originates from the offices of senior leadership
• Engage internal/external contacts with initiative and poise; develop and maintain strong working relationships with all
• Ownership of the team SharePoint site which includes curating key contact, ensuring the content is current, sharing key resources and assisting in onboarding of new hires
• Assist in the overall planning and execution for the successful delivery of Brooks Executive offsites and team offsites
• Coordinate travel arrangements, on-site event support, as well as administrative functions around attendee communication, agenda planning and document preparation for events
• Partner with executive(s) to drive business and culture initiatives across each team and help build team integration and collaboration
• Ownership of senior leadership expense reports
• Perform routine clerical and administrative functions such as preparing correspondence, documents, and data entry
• Support activities/team including travel visa processing and managing credit card expenses
• Manage confidential information with discretion, sound judgment and integrity
• Support and assist all other daily activities not mentioned above 

Qualifications:

• Bachelor’s degree in a related field preferred
• 3+ years of executive-level support experience including travel, scheduling, expense management and general office support
• Experience and knowledge in supporting a large complex team
• Comfortable in ambiguity, filling in the blanks on a general direction or projects
• Desire and excitement to try new things and create memorable moments and experiences that elevate morale and team performance
• Enjoys working with a leader who has big ideas but needs help with execution and details
• Desire and ability to link strategy to internal communication (SharePoint site, ppt. decks)
• Strong interpersonal and communication skills with the ability to build trust and respect within the organization
• Proven ability to interact with all levels of employees including corporate executives, customers, partners, and vendors
• Demonstrated ability to handle complex customer and employee issues and requests associated with supporting senior leadership roles
• Exceptional communication skills including written and verbal
• Excellent organizational, time management and prioritization skills in a fast-paced environment to successfully manage multiple tasks simultaneously
• Ability to manage projects to include planning through execution with minimal direction
• Must be extremely detail-oriented and able to meet daily, weekly, and monthly deadlines
• Ability to work well independently and with a high degree of initiative to improve processes
• Intermediate to advanced level skills in PowerPoint, Visio, Word, Excel, and Outlook
• General systems aptitude and the ability to do reporting highly preferred
• Proven ability to handle confidential information professionally and discreetly
• Embraces and lives the Brooks values.
• Availability to travel