Auberge Collection

Luxury country inn with holistic spa

Accounts Receivable Coordinator

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeWaimea, HI, USA$29.36 /hrIn-person

About the Job

Requirements

A business undergraduate degree or three years of related work experience is required.
Basic knowledge and understanding of accounting principles is required.
Basic knowledge and understanding of the Uniform System of Accounts for the Lodging Industry (USALI) is required.
General reading, math, memory, speaking, writing, and organization skills are required.
Ability to perform routine job functions independently and with minimal supervision, including working under tight deadlines without compromising work quality, is required.
Ability to present a professional image to external and internal customers is required.
Ability to communicate effectively orally and in writing is required.
Ability to maintain confidentiality regarding sensitive information is required.
Ability to comply with house rules and company and departmental guidelines for attendance, safety, and appearance is required.
Ability to work a full-time schedule Monday through Friday during regular business hours is required, with occasional overtime or work outside regular business hours.
Familiarity with PMS Opera and POS InfoGenesis is required.
Familiarity with Google Suite and Microsoft Office applications is required.
Ability to perform extended periods of computer data entry, including keyboard and mouse use, occasionally under high-volume circumstances, is required.
Ability to sit for extended periods, bend, lift, stoop, push, and pull, and lift or carry up to 25 pounds is required.
Ability to travel to locations on company property and, when necessary, outside company property is required.

Responsibilities

Upload daily front office transactions into the accounts receivable module in OPERA.
Review, input, edit, and post invoices in the accounts receivable module.
Ensure accurate billing for wholesale partners according to wholesale agreements.
Communicate with the Sales Leisure division, reservations, and the front office regarding rate variances.
Prepare rate variance adjustments and obtain approval from the Credit Manager.
Process billing on wholesaler extranets as outlined in their contracts.
Respond to accounts receivable queries from guests and other departments.
Print and e-file accounts receivable aging reports and detailed invoices for month-end closing.
Assist with archiving accounts receivable files according to the file retention schedule.
Compile records requested by external and internal auditors.
Assist with special event-related duties.
Attend meetings and participate in activities outside regular working hours when needed, including occasional overtime.
Perform other assigned tasks and projects.

Job Description

The base salary for this position is $29.36 hourly.

CORE RESPONSIBILITIES

Upload daily front office transactions into accounts receivable module in OPERA
Reviews, inputs, edits and posts invoices in account receivable module
Ensure accurate billing for wholesale partners per wholesale agreement
Communicate with Sales Leisure division, reservation and front office for any rate variance
Prepare rate variance adjustments and obtain approval from Credit Manager
Process billing on wholesaler extranet as outlined in their contract
Responds to queries related to accounts receivable from our guests as well as other departments
Print and e-file account receivable aging and detail invoices for month end closing
Assists archiving of accounts receivable files in accordance with file retention schedule
Compiles records requested by external and internal auditors
Assists with special event-related duties
Attends meetings and/or participates in activities outside of regular working hours, incurring occasional overtime work
Performs other tasks and projects as assigned.

PHYSICAL DEMANDS

Able to perform data entry work with computer, keyboard and mouse, occasionally under high volume circumstances and for extended periods of time.
Able to sit for an extended period of time while performing essential job functions.
Able to bend, lift, stoop, push/pull in the course of performing essential job functions.
Able to lift and or carry twenty-five pounds (25lbs).
Able to travel to locations on company property and when necessary travel outside of company property.

GENERAL REQUIREMENTS & SKILLS

General reading, math, memory, speaking, writing and organization skills required.
Able to perform routine job functions independently and with minimal supervision, including working under tight deadlines without compromising quality of work.
Able to present a professional image to external and internal customers of the company.
Able to communicate effectively in oral and written form.
Able to maintain confidentiality at all times regarding sensitive information.
Must be able to comply with House Rules and Company/departmental guidelines set for attendance, safety, appearance, etc.
Must be able to work a full-time schedule, Monday through Friday, during regular business hours.
On occasion, must be able to work overtime hours and/or hours outside of regular business operational hours
Familiar with PMS Opera, POS InfoGenesis
Familiar with Google Suite platform
Familiar with Microsoft Office application

Qualifications

Business undergraduate degree or three (3) years related work experience
Basic knowledge and understanding accounting principle
Basic knowledge and understanding Uniform System of Accounts for the Lodging Industry (USALI)

Additional Information

Auberge Collection is a portfolio of extraordinary hotels, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit auberge.com to learn more about our Collection. Follow us on Instagram, TikTok, LinkedIn, Facebook, and Pinterest: @Auberge and #AlwaysAuberge.

DHL Mahi Staffing, LLC is an Equal Opportunity Employer, M/F/D/V. DHL Mahi Staffing, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, DHL Mahi Staffing, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Pay Range: $29.36

About the Company

Auberge Collection

Luxury country inn with holistic spa

Mayflower Inn & Spa is a luxury country inn and destination spa in Washington, Connecticut, managed by Auberge Resorts Collection. Guests stay in 35 rooms and cottages, dine at The Garden Room or Tap Room, and access THE WELL, a 20,000-square-foot holistic spa with massages, body treatments, acupuncture, health coaching, fitness classes, an indoor pool, thermal spaces, and relaxation areas. The property blends a preserved historic hotel redesigned by Celerie Kemble with a large wellness spa and curated experiences like guided hikes and cultural tours, setting it apart from typical inns. Its goal is to offer a nature-forward escape that combines refined accommodations, gourmet dining, and a comprehensive wellness program for relaxation, health, and culture.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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