Associate Event Manager

At MJH Life Sciences our success is measured by your success! If you set your standards high and want to contribute to a winning team, we’ll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quality: determination to succeed. We value being Service Focused, having a Passion for Winning, Innovation, Respect, Integrity, and Teamwork. Nothing means more to us than hiring people with these attributes. If you believe you’re right for the job, this is the place to prove it!

We are seeking an Associate Event Manager to support the planning, coordination, and execution of in-person events, including single- and multi-day programs. Reporting to a senior member of the Events team, this role balances hands-on logistics with growing ownership over vendor management, budgeting, and on-site execution. The ideal candidate brings strong attention to detail, excellent communication skills, and the ability to manage multiple priorities across concurrent events in a fast-paced, deadline-driven environment.

What You'll Do

• Collaborate on venue sourcing and manage venue logistics; contribute to contract negotiations and ensure key details are documented

• Track assigned portions of event budgets and support cost management, including invoice tracking and vendor reconciliation

• Serve as the day-to-day lead for select vendors such as catering, shipping, and AV, and ensure timely delivery of services

• Assist in managing hotel room blocks, monitor pickup reports, and adjust allocations as needed

• Coordinate AV and technical requirements with senior team members; ensure readiness of presentations, equipment, and speaker needs

• Partner with catering teams to develop menus and manage dietary requirements for attendees

• Oversee packing, shipping, and delivery of event materials including signage, supplies, and collateral

• Maintain event timelines and deliverables in Workfront or other project management tools, providing updates and flagging risks proactively

• Use AI tools to accelerate research, draft communications, manage logistics documentation, and support post-event reporting, maintaining accuracy and professionalism in all deliverables

• Participate in staffing plans and help manage on-site teams; act as a key point of contact during live events

• Support on-site execution including setup, real-time troubleshooting, and teardown

• Assist with post-event debriefs by gathering data and feedback to support continuous improvement

What Sets You Apart

• 1 to 3 years of professional experience in event planning, hospitality, or project coordination

• Strong organizational skills and ability to manage multiple priorities across concurrent events and tight deadlines

• Excellent written and verbal communication skills with a professional, can-do approach to vendors, clients, and internal teams

• Problem-solving mindset with the ability to adapt quickly on-site and work independently in a fast-paced environment

• Proficiency with Microsoft Office Suite, Adobe PDF, and Zoom or Microsoft Teams

• Familiarity with AI-powered productivity tools (such as Claude, ChatGPT, or Copilot) and a willingness to use them as part of your daily workflow

• Experience with project management tools such as Workfront or Asana a plus

• Bachelor's degree required

AI Capability Expectation

Candidates should be prepared to discuss how they currently use AI in their event or project coordination work. This includes:

• Specific tools in active use and how they support logistics research, vendor communications, timeline management, or post-event documentation

• How AI has helped you manage competing deadlines or concurrent events without losing accuracy or quality

• How you review and verify AI-assisted output before it reaches a vendor, client, or internal stakeholder

• Bonus: examples of AI-assisted workflows that improved your efficiency or follow-through on event logistics

Compensation Range

$55,000 - $60,000 per year, depending on qualifications. Eligible for annual company bonus program or commission incentive based on role. Compensation will depend on factors including educational background, skills, and professional experience.

Benefits Overview

We are proud to offer a comprehensive benefits package, including:

• Hybrid work schedule

• Health insurance through Cigna (medical and dental)

• Vision coverage through VSP

• Pharmacy benefits through OptumRx

• FSA, HSA, Dependent Care FSA, and Limited Purpose FSA options

• 401(k) and Roth 401(k) with company match

• Pet discount program with PetAssure

• Norton LifeLock identity theft protection

• Employee Assistance Program through NYLGBS

• Fertility benefits through Progyny

• Commuter benefits

• Company-paid Short-Term and Long-Term Disability

• Voluntary Term Life and AD&D Insurance, plus Universal Life options

• Supplemental Aflac coverage: Accident, Critical Illness, and Hospital Indemnity

• Discounts and rewards through BenefitHub

Our Operating Standard

We operate with discipline, clarity, and accountability. The ability to effectively leverage AI to improve speed, quality, and output is an expectation in this role, not a preference.

#LI-Hybrid

MJH Life Sciences provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of MJH Life Sciences are employed “At Will.” This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.