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The Tsui Group

Project Coordinator 4 - Sustainability

Project ManagementConfirmed live in the last 24 hours
Full-timeLos Angeles, CA, USAIn-person

About the Job

Requirements

  • A minimum of five years of recent professional experience in engineering, project management, sustainability, project controls, cost management, or a related field is required.
  • A BS/BA degree in Engineering, Construction Management, Sustainability, or a related field is required; four additional years of qualifying experience beyond the minimum experience requirement may substitute for the required education.
  • Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, data analysis, financial modeling, budget tracking, and reporting, is required.
  • Proficiency with Microsoft Office applications, including Word, Outlook, and PowerPoint, is required.
  • Proficiency with enterprise-level Project Management Information Systems (PMIS), such as Proliance, Trimble Unity, or equivalent platforms, is required.
  • Strong writing, analytical, and organizational skills are required.
  • The ability to work independently, coordinate with diverse stakeholders, and manage multiple project priorities is required.

Responsibilities

  • Provide day-to-day project coordination, cost management, and financial controls support to the Strike Team Cost Analyst, Project Managers, and Sustainability Strike Team throughout the project lifecycle.
  • Prepare, organize, and maintain project management documents, records, correspondence, reports, and other project-related communications.
  • Support project establishment and White Paper development by coordinating financial documentation, funding verification, preliminary budgets, cost estimates, and required reviews in accordance with established BuildLACCD PMO Standard Operating Procedures (SOPs).
  • Coordinate with District personnel, College Project Teams (CPTs), Program Management Office (PMO), Program Controls, and other stakeholders to verify project budgets, available funding, cost estimates, forecasts, and financial requirements.
  • Coordinate with CPTs and PMO Cost Analysts to support budget establishment, monitoring, budget transfers, and accurate financial reporting.
  • Develop and maintain cost forecasts and Estimates-to-Complete (ETCs); track Change Order Requests (CORs), commitments, and funding availability.
  • Monitor project budgets, expenditures, contract balances, remaining encumbrances, funding availability, and financial risks to identify potential shortfalls before they affect project delivery.
  • Work with PMO Cost Analysts to verify the accuracy and integrity of project budgets and financial forecasts in accordance with established cost management procedures.
  • Participate in change management and risk assessment meetings to identify cost-related trends, risks, exposures, and potential mitigation strategies.
  • Perform monthly budget and cost reconciliations to support accurate month-end reporting and review expenditures across multiple funding sources.
  • Coordinate with scheduling teams to assess cash flow and schedule performance impacts on costs, including variances, overruns, underruns, and forecasting concerns.
  • Review financial reports, cost performance, and progress data; communicate material variances and potential financial risks to Project Managers and appropriate stakeholders.
  • Track contract Periods of Performance (POP), contract balances, remaining encumbrances, and available funding.
  • Coordinate invoice oversight and reconciliation with accounting and project stakeholders to support timely and accurate payment processing.
  • Collaborate with PMO to validate project budget data, support stakeholder dashboards, and maintain accurate program controls databases and financial reports.
  • Gather physical completion data and coordinate updates to project budget and forecast records as appropriate.
  • Proactively identify funding issues that could delay procurement, contract execution, project initiation, or other critical activities.
  • Support compliance with applicable District requirements, BuildLACCD PMO SOPs, cost management procedures, and bond funding requirements throughout project development and implementation.
  • Perform other bond-eligible project cost management and coordination duties as directed by the Sustainability Strike Team Lead.
  • Perform other duties as assigned.

Desired Qualifications

  • Experience supporting capital improvement projects within large public works or educational facility construction programs is preferred.
  • Experience with project cost management, forecasting, Estimate-to-Complete (ETC) development, and funding verification is preferred.
  • Familiarity with BuildLACCD or similar capital improvement program financial controls, budget management, and project establishment processes is preferred.
  • Familiarity with Division of the State Architect (DSA) design and construction processes is preferred.
  • Experience supporting energy efficiency, renewable energy, electrification, or other sustainability-related capital improvement projects is preferred.
  • Familiarity with data visualization or analytics tools used for project cost and performance reporting, such as Tableau or equivalent, is preferred.

About the Company

The Tsui Group

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