Tender & Contract Specialist

Would like to be part of a value-driven, commercially oriented international environment where we enable global trade every day? The Tender Manager is responsible for coordinating and managing the end-to-end tender process for Road Freight, Warehousing and integrated fourth-party logistics (4PL) solutions within Maersk Contract Logistics. The role brings together commercial, solution design, operations, procurement, finance, legal and technology stakeholders to deliver compliant, compelling and commercially sound submissions within customer deadlines.

Responsibilities span tender qualification, requirements analysis, bid planning, solution and pricing coordination, proposal development, governance, submission and handover. The ideal candidate is a strategic thinker and strong collaborator with exceptional attention to detail, the ability to manage competing deadlines, and advanced Microsoft PowerPoint and Excel skills supported by strong proficiency across Microsoft 365 applications.

WHAT WE OFFER:

When you join Maersk, you’ll find that the world is your workplace. You’ll work in a culturally diverse, stimulating environment, surrounded by new ideas and different ways of doing things. We believe in individual performance within highly professional teams supported by our distinctive values. To us teamwork means acceptance, respect, dedication, and the idea that we can achieve more when we all pull together. Living our values means competing in the marketplace in an ethical way so our name is synonymous with being a credible and valuable business partner.

Through Constant Care and Humbleness, we strive to prepare for the future, while never forgetting that our customers and competitors are key to our ability to improve. In our daily work Uprightness and Our Employees mean that transparency and accountability in everything we do go hand in hand with being an inspiring, challenging place to work. At Maersk, we take pride in hiring the best person for the job – irrespective of gender, age, nationality, or religious belief.

KEY RESPONSIBILITIES:

Tender Planning & Process Management

• Manage the tender lifecycle for Road Freight, Warehousing and integrated 4PL opportunities, from receipt of requests for information, quotation or proposal through clarification, submission, negotiation support and award handover.
• Develop tender plans, milestones, responsibility matrices and review schedules; coordinate kick-off meetings and progress reviews, track dependencies and escalate risks to submission deadlines.
• Maintain a tender register, requirements and compliance matrix, clarification log and controlled document versions; ensure every mandatory requirement, approval and submission instruction is addressed.

Commercial, Pricing & Procurement Coordination

• Coordinate costing and pricing inputs from finance, product, operations and procurement teams, ensuring that rate schedules reflect the proposed scope, volumes, service levels, investment requirements and commercial assumptions.
• Consolidate and validate Excel pricing workbooks, checking formula integrity, units, currencies, volume assumptions, escalation mechanisms and consistency between customer templates and internal costing models and obtain accountable owners’ sign-off.
• Work with procurement to secure and compare carrier, warehouse and other third-party quotations; document validity periods, capacity commitments, exclusions and service dependencies, and coordinate commercial and legal approvals before submission.

Road Freight, Warehousing & 4PL Solution Integration

• Translate customer tender documents into a clear scope and coordinate solution design inputs covering domestic and cross-border road freight networks, warehousing capacity and processes, inventory management and distribution requirements.
• Integrate Road Freight and Warehousing workstreams into coherent 4PL proposals, aligning transport and warehouse management systems, control-tower visibility, third-party provider coordination, reporting, service levels and implementation responsibilities.

Bid Strategy & Value Proposition

• Support the Area Head of Business Development and product leaders with bid/no-bid assessments, evaluating strategic fit, customer priorities, delivery capability, commercial viability and tender resource requirements.
• Develop customer-specific win themes and value propositions that connect the proposed solution to customer outcomes; challenge gaps and inconsistencies and coordinate alternative scenarios where requested or permitted.

Proposal Development & Submission Quality

• Develop clear, persuasive PowerPoint presentations and Word proposals, consolidating technical and commercial contributions into a consistent customer narrative supported by accurate Excel analysis, solution summaries and implementation plans.
• Perform detailed quality and compliance checks across the full submission, verifying data, figures, assumptions, terminology, formatting and supporting documents; coordinate final reviews, submit through the required channel and retain submission confirmation.

Stakeholder Collaboration, Handover & Improvement

• Act as the central tender coordinator across commercial, operations, solution design, procurement, finance, legal and technology teams; build alignment, secure timely contributions and coordinate customer clarifications and presentations with the commercial lead.
• Coordinate post-submission clarifications and negotiation inputs, and facilitate a structured handover of awarded business to implementation and operations teams, including agreed scope, pricing, assumptions, exclusions, commitments and outstanding actions.
• Maintain reusable bid content and templates using Microsoft Teams and SharePoint; capture tender outcomes and lessons learned, maintain CRM records and improve submission quality, turnaround time and process consistency.

WHO WE ARE LOOKING FOR:

Someone with:

• Bachelor’s degree in business, Supply Chain, Logistics or a related field
• 3+ years of relevant experience in logistics, supply chain solutions or commercial enablement, including demonstrable responsibility for coordinating complex tenders or bids in a 3PL or 4PL environment.
• Strong understanding of Road Freight and Warehousing operations, integrated 4PL service models, logistics costing, pricing structures and solution design principles, with the ability to translate technical inputs into customer-focused proposals.
• Proven ability to manage multiple concurrent tenders, coordinate cross-functional workstreams and deliver accurate, complete submissions against demanding deadlines.
• Excellent written communication, proposal development, presentation and stakeholder management skills, with a collaborative approach and the ability to influence contributors without direct reporting authority.
• Advanced Microsoft PowerPoint skills in executive storytelling, slide structure and visual presentation;advanced
• Excel skills in formulas, lookups, pivot tables, data validation and pricing analysis preferred
• Strong working proficiency across Microsoft 365, particularly Word, Teams, SharePoint and Outlook, and experience with CRM tools such as Salesforce.

Core Competencies:

• Exceptional Attention to Detail: Maintains accuracy, completeness and consistency across tender responses, pricing schedules and supporting documents.
• Strategic Thinking & Commercial Acumen: Connects customer priorities, solution choices and commercial considerations to a differentiated, credible bid strategy.
• Cross-functional Collaboration: Builds alignment, shares information effectively and holds contributors accountable to agreed tender deliverables.
• Project Management & Ownership: Prioritizes competing deadlines, anticipates dependencies and drives the tender process through to submission and handover.
• Analytical Thinking & Customer-focused Communication: Interprets complex information, challenges inconsistencies and uses Microsoft applications to communicate clear, persuasive recommendations.

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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