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Corewell Health

Integrated not-for-profit healthcare system

Administrative Assistant

Executive Support +1Confirmed live in the last 24 hours
Full-timeGrand Rapids, MI, USANo salary listed

About the Job

Requirements

  • An Associate's Degree or equivalent in business, office administration, secretarial science, or a related field is required.
  • Three years of relevant experience in secretarial or administrative support is required.
  • Excellent written and verbal communication and interpersonal skills are required.
  • Time management and organizational skills are required.
  • The role requires self-direction and the ability to make quality independent decisions.
  • Analytical and strong problem-solving skills are required.
  • The ability to work effectively and efficiently under tight deadlines, high volumes, and multiple interruptions is required.
  • The ability to maintain strict confidentiality is required.
  • The ability to listen to others is required.
  • Competency in using a variety of computer hardware and software systems is required.

Responsibilities

  • Provide onsite administrative support, including weekends during go-live and support during critical implementation activities as needed.
  • Schedule support coverage during go-live periods.
  • Coordinate large catering orders, call catering, room reservations, facility needs for major events and PriorityNext-related meetings, and a celebratory event after go-live.
  • Manage complex calendars for program leaders and key stakeholders, including administrative assistant support for Ron Bussa.
  • Schedule recurring governance, steering committee, workstream, and vendor meetings.
  • Coordinate executive reviews, milestone checkpoints, and decision-making sessions.
  • Create meeting agendas and materials.
  • Prepare and distribute presentations and supporting documents.
  • Track action items and follow up on outstanding tasks.
  • Manage meeting logistics, room reservations, virtual meeting links, and attendee coordination.
  • Draft project communications, newsletters, and status updates.
  • Coordinate communication distribution to large stakeholder groups.
  • Maintain project SharePoint sites, Teams channels, and communication repositories.
  • Ensure project documentation is organized and accessible.
  • Support steering committees and executive governance groups.
  • Prepare executive briefing materials and meeting packets.
  • Coordinate leadership presentations and reporting deadlines.
  • Manage approvals and executive review processes.
  • Support town halls, open forums, and change management events.
  • Maintain project documentation repositories.
  • Organize project artifacts, decision logs, and meeting records.
  • Manage onboarding and offboarding activities for project resources.
  • Coordinate command center logistics.
  • Maintain project trackers, dashboards, and status reports.
  • Track key milestones and deliverables.
  • Monitor action-item completion and escalate overdue items.
  • Support risk, issue, and dependency tracking administration.
  • Use appropriate technology and software applications to improve department efficiency, including editing timekeeping, managing SharePoint pages, and processing invoices.
  • Greet and communicate in keeping with the organization's core values and confidentiality policies; answer telephone calls, take messages, welcome visitors, and provide or relay information consistent with hospitality standards.
  • Use problem-solving and marketing skills to communicate in a high-visibility position.
  • Independently compose original correspondence; prepare and distribute meeting agendas, minutes, and supplementary materials; and update websites with minutes, meeting information, and board member details.
  • Perform and coordinate office duties, including sorting and distributing mail, copying, filing, faxing, completing forms, and ordering and maintaining equipment and supplies.
  • Schedule meetings and appointments and manage directors' calendars, exercising independent judgment about priorities and rescheduling and initiating communications and activities to ensure an efficient calendar of events.
  • Arrange meetings and make travel arrangements as needed.
  • Collect, compile, and prepare data for analysis and develop systems that facilitate data tracking.
  • Maintain accountability for completing assigned projects.
  • Protect privacy and the organization by maintaining confidentiality of sensitive information, data, and communications.
  • Participate in safety initiatives and risk-mitigation measures where appropriate and complete position- and unit-related safety competencies and requirements on time.
  • Perform other duties as assigned.

Desired Qualifications

  • A bachelor's degree in a related field is preferred.

About the Company

Corewell Health

Integrated not-for-profit healthcare system

Corewell Health is a not-for-profit, integrated health system in Michigan formed by combining Beaumont Health and Spectrum Health. It operates 22 hospitals and over 300 outpatient locations, and it also offers health coverage through its provider-sponsored Priority Health plan. The system covers a full continuum of care—from hospital-based services and outpatient care to post-acute services—and it finances and delivers care within one organization to improve outcomes and control costs. Corewell Health serves individuals, families, and employers, and it supports innovation through Corewell Health Ventures, its venture capital arm that invests in healthcare technology. Compared with many competitors, Corewell Health combines care delivery, financing (insurance), and investment in new technologies under a single not-for-profit umbrella, aiming to align incentives and reduce fragmentation across the care journey.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Southfield, MI
Founded
2022

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