Financial Coordinator

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Financial Coordinator

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Financial Specialist III

Job Duties:

Reporting to the Director of Business Services, this position will provide a variety of complex financial transactions, coordinate purchasing, reconcile transactions, maintain programs’ financial records, and provide excellence customer service for staff and external stakeholders to support program financial management for the Universities of Wisconsin-Office of Online & Professional Learning Resources (OPLR).

Key Job Responsibilities:

• Serve as an authorized procurement/purchasing coordinator for OPLR and conduct pre‐audit duties and process all contract requests and invoices through Workday and/or ShopUW+

• Reconciling daily accounts receivable/payable transactions and resolving discrepancies

• Communicate and explain purchasing, travel, and employee expense reporting and transactional accounting concepts and practices to individuals throughout the unit

• Organize and facilitate the annual fiscal year‐end accounting close process

• Collaborate with employees, UWSA Financial & Administration Office and external vendors to interpret and resolve expenditure and revenue transactions

• Entering, reviewing, and reconciling budget data in the budget system

• Assist with contracted services agreements

• Perform other duties as assigned

Department:

The Office of Online & Professional Learning Resources is committed to providing service and support to the Universities of Wisconsin Administration and all 13 UW universities in online and continuing education, teaching, learning, and workforce skills training and resources.

OPLR works in partnership with all 13 UW universities to develop and deliver online semester- and competency-based degrees and a broad array of credit and non-credit certificates, courses, and other credentials to help adult and professional learners achieve their academic and professional development goals and to develop the workforce of Wisconsin.

Compensation:

The Financial Coordinator (official title: Financial Specialist IIII) is a full-time, salaried (exempt) academic staff position.

Well-qualified candidates can expect a starting annual salary within a range of $50,000 - $59,300 commensurate with the candidate’s education, related experience, and qualifications.

Required Qualifications:

• Associate degree in business administration, finance, accounting or related field, or 3 years of prior fiscal, administrative, operational experience

Preferred Qualifications:

• Excellent organizational, communication and customer service skills
• Intermediate Excel skills
• Knowledge of University and State of Wisconsin financial, purchasing and budget policies
• Strong analytical and problem-solving skills with the ability to research and resolve issues in a timely manner
• Ability to work independently, be self-motivated, and learn and pursue process improvements

Work Location:

The office is located at 780 Regent Street, Madison, WI. Telecommuting or hybrid work options may be available, with a minimum in-office expectation of two days per month. However, depending on business needs, there may be occasions when additional in-office presence is requested. Residency in/relocation to the state of Wisconsin is required. Telecommuting agreements are subject to change at any time.  

How to Apply:

To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through 11:59 pm, November 13, 2026. Applications may be accepted until the position has been filled. 

To receive full consideration, interested applicants are required to provide:  

• Resume (PDF Format)  

• Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications (PDF Format) 

Failing to submit the required application documents may disqualify your application.

Contact Information:

Questions may be addressed to Shelby Buchanan, HR Manager, at [email protected].

Accommodation Request

If you need to request an accommodation because of a disability, you can find information about how to make a request by contacting [email protected]. 

Criminal Background Check and Reference Check Policy

This offer of employment is conditional pending the results of a criminal background check and a reference check process that includes questions regarding employee misconduct, sexual violence, and sexual harassment. If you have prior work history within the past 7 years with the Universities of Wisconsin, your personnel file will also be reviewed for employee misconduct. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated.

Employment Authorization

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on, before, or after the effective date of appointment.   

Confidentiality

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). 

Benefits Information

Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Faculty, Academic Staff & Limited Appointees  or University Staff   Please see this link for total compensation information: Universities of Wisconsin Health & Retirement Contributions Estimator to provide you with total compensation information. 

Clery Act information 

The Universities of Wisconsin provides statistics on campus crime in its Annual Security Report.  For more information on university campus statistics see https://www.wisconsin.edu/compliance/clery/.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.