Document Controller

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Purpose:

We are looking for a Document Controller to manage project documentation on site for the PMC team, so that all drawings, submittals, correspondence and records are controlled, traceable and current for the Client, Contractor and wider project team.

Key Responsibilities:

• Operate and maintain the project’s document control system and the common data environment (CDE), applying agreed naming conventions, metadata and revision control.
• Receive, log, distribute and track drawings, specifications, RFIs, material and technical submittals, transmittals, NCRs, site instructions and variation documentation.
• Monitor review and response timelines, and chase overdue items with the Contractor, Designers and PMC reviewers.
• Maintain up-to-date registers (drawings, submittals, RFIs, correspondence, meeting minutes, action logs) and issue regular status reports.
• Ensure only current approved revisions are in use on site, and withdraw superseded documents.
• Support the PMC team in preparing and distributing meeting minutes, progress reports and handover documentation (O&M manuals, as-builts, test and commissioning records).
• Support audits and QA/QC reviews by keeping records complete, auditable and retrievable.
• Handle project information in line with confidentiality and information classification requirements.

Requirements:

• Diploma or degree in a relevant field, or equivalent experience.
• 5+ years’ document control experience on construction or infrastructure projects, ideally with a PMC or consultancy.
• Experience with a CDE or EDMS platform (e.g. Aconex, Procore, SharePoint or similar).
• Strong working knowledge of construction documentation workflows (submittals, RFIs, transmittals, as-builts).
• Proficient in MS Office, especially Excel.
• Excellent attention to detail, organisation and written English.

Desirable:

• Experience on large-scale or mission-critical projects such as data centers.
• Familiarity with ISO 19650 or ISO 9001 documentation practices.
• Working knowledge of Arabic.

Location:

On-site –Dubai, ARE

Job Tags:

Affordable Housing Real Estate Management, Building Condition Survey Project Delivery, Build to Rent Real Estate Management, Construction Industry Knowledge, Consulting Industry Knowledge, Data Centre Industry Knowledge, Education Real Estate Management, Industry Knowledge, Information Technology (IT), Office Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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