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Medical University of South Carolina

Health sciences university in Charleston, SC

Administrative Coordinator 1 - College of Health Professions Dean's Office Administration

Administrative SupportConfirmed live in the last 24 hours
Full-timeCharleston, SC, USANo salary listedIn-person

About the Job

Requirements

  • A high school diploma and four years of relevant experience in business management, public administration, or administrative services, or a bachelor's degree and two years of experience in those fields.
  • At least one year of relevant program coordination or project management experience is preferred.
  • Experience working with cross-functional teams, preferably in higher education or healthcare, is preferred.
  • Proficiency with project management tools such as Asana, ServiceNow, or similar platforms is preferred.
  • A bachelor's degree in Project Management, Business Administration, Marketing, Educational Technology, or a related field is preferred.
  • Ability to exercise judgment, manage multiple priorities, and handle assignments from multiple leaders is preferred.
  • Ability to perform the listed physical tasks, including working in upright, seated, and mobile positions; working indoors and occasionally outdoors or in confined spaces; bending and squatting; using hands and arms for repetitive fine motor tasks; lifting, lowering, and pushing or pulling objects up to 15 pounds; and meeting the stated vision, hearing, and sensory requirements.

Responsibilities

  • Support the implementation of marketing projects, campaigns, and recruitment-focused initiatives; manage timelines, deliverables, and documentation; track progress and alignment with strategic enrollment objectives; communicate project status to stakeholders; and coordinate video and photography production schedules.
  • Assist with calendar management for the Director of Marketing and Student Recruitment, organize logistics for meetings, workshops, and department events, prepare agendas and materials, complete follow-up communications, maintain project documentation, standard operating procedures and records, and provide administrative support for ad hoc initiatives including research, data analysis, and presentation preparation.
  • Maintain and update online directories and websites to keep information accurate, current, and accessible.
  • Serve as the primary Dean's Office contact by managing incoming calls and visits, responding to inquiries, and directing calls to appropriate personnel; provide backup for Dean's Office faculty and staff during absences.
  • Coordinate college-wide employee birthday announcements using approved design and communication platforms.
  • Provide administrative support for Faculty Council and Faculty Assembly, including scheduling meetings, ordering food, and storing minutes and notes as requested.
  • Support the Dean's Office with administrative, operational, and special project assignments by coordinating tasks, managing priorities, and contributing to departmental initiatives.
  • Provide primary support for the Senior Director of Clinical Education and the Clinical Education team; coordinate vendor invoices for payment and schedule interviews for Clinical Education team members.
  • Coordinate the annual Clery Act reporting process for college Campus Security Authorities with the Public Safety Office, including distributing and tracking training materials, compiling annual reporting spreadsheets for off-campus events, and collecting signed annual reporting disclosures from all Campus Security Authorities.
  • Provide administrative support to the ICCE Chief by coordinating schedules and meetings, preparing correspondence and documents, maintaining records, and facilitating communication with internal and external stakeholders.
  • Coordinate activities, special projects, and events, and perform other administrative functions to support the ICCE Chief's operations.
  • Provide administrative support for the Health Professions Exploratory Program by compiling application packets, sending notification letters, supporting program communications to teachers and advisors and guest speakers, and tracking and following up with past participants.
  • Coordinate and administer Mental Health First Aid training programs by planning course logistics, managing participant enrollment through the Mental Health First Aid Connect platform, coordinating with internal stakeholders, communicating course requirements and deadlines, sending pre-course and reminder notifications, monitoring required online coursework completion, and ensuring participants meet prerequisites before instructor-led training sessions.

Desired Qualifications

  • Experience working with cross-functional teams, preferably in higher education or healthcare.
  • Proficiency with project management tools such as Asana, ServiceNow, or similar platforms.
  • A bachelor's degree in Project Management, Business Administration, Marketing, Educational Technology, or a related field.
  • Ability to exercise judgment, manage multiple priorities, and handle assignments from multiple leaders.
  • At least one year of relevant program coordination or project management experience.

About the Company

Medical University of South Carolina

Health sciences university in Charleston, SC

Medical University of South Carolina is a public academic health sciences university in Charleston, South Carolina. It offers bachelor's, master's, doctoral, and professional degrees through six colleges in dental medicine, graduate studies, health professions, medicine, nursing, and pharmacy.

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