Heart Transplant and VAD Coordinator - Transplant Center

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Heart Transplant and VAD Coordinator

Location

Weston

Facility

Florida Weston Hospital

Department

Transplant Center-Weston Hospital

Job Code

000197

Shift

Days + Call

Schedule

8:00am-5:00pm

Job Summary

Job Details

Join Cleveland Clinic Weston Hospital’s team of caregivers that remain on the leading edge of technology and education, all while consistently providing patient-centered healthcare. As part of Cleveland Clinic’s Florida region, Weston Hospital is recognized as one of the top hospitals in the Miami-Fort Lauderdale and Florida regions. Here, you will receive endless support and appreciation while building a rewarding career with one of the most respected healthcare organizations in the world.     

As a Heart Transplant and VAD Coordinator, you will plan, coordinate and manage the care of advanced heart failure patients, including heart transplant and pre- and post-VAD patients, across both inpatient and outpatient settings. In this role, you will play a crucial part in ensuring safe, seamless and high-quality care by providing patient education, staff training, surgical scheduling and coordination, clinic visits and meticulous recordkeeping. You will serve as a vital link between patients and families overseeing and implementing the daily care of heart transplants and VAD patients throughout their treatment journey.

A caregiver in this role works days + on-call shifts from 8:00 a.m. – 5:00 p.m.

This position may include occasional remote work and virtual patient visits.

A caregiver who excels in this role will:

• Plan, coordinate and implement the care of the heart transplant patient and the pre- and post-VAD patient, in both the inpatient and outpatient setting.
• Assess patients in outpatient clinic.
• Follow up prescription refills and fill orders.
• Facilitate plan of care and symptom management with outpatient staff.
• Review medical information from referring physicians and initiate appropriate communication.
• Coordinate with patient's transplant physician and referring physician for evaluation of patient for transplant candidacy.
• Facilitate tissue typing of recipient and donor and arrange the timing and collection of pretesting prior to transplant with referring physician and transplant team.
• Assemble test results of evaluation and arrange further testing.
• Plan, conduct and evaluate educational activities regarding transplant or ventricular assistance devices for potential recipients, families and professionals.
• Triage patients during the entire transplant process for any medical and psychosocial issues.
• Coordinate information flow among medical, ancillary, nursing, financial and insurance offices.
• Collaborate with physicians to provide direct care to patients and plans and evaluate the delivery of care.
• Manage the health care of patients with VADs.
• Assist in obtaining medications and supplies according to the patient's insurance coverage.
• Manage equipment, supplies and charges in conjunction with hospital liaisons.
• Assist in reinforcement of discharge information and train community for patient discharge.
• Contact referring physician and arrange follow-up in the local area or at CCF.
• Support requirements for continued VAD Certification by Joint Commission.
• Participate in research and facilitate procedures.
• Provide in-service for nursing staff and presentations for any outside organization or group inquiring about the transplant or VAD process.
• Support the VAD Process Improvement Committee preparations.

Minimum qualifications for the ideal future caregiver include:   

• Bachelor's degree in Nursing (BSN)
• State licensure as Registered Nurse (RN), certified Nurse Practitioner (CNP) or Physician Assistant (PAC)
• Basic Life Support (BLS) through American Heart Association (AHA) or American Red Cross
• Minimum of two years RN experience and one year acute care hospital experience including disease related experience.

Preferred qualifications for the ideal future caregiver include:

• One year of transplant experience
• Transplant experience or GI experience
• ICU experience
• Endoscopy background

Physical Requirements:

• Requires full range of body motion, manual finger dexterity , hand and eye coordination.
• Requires working under stressful conditions and working irregular hours.
• Must be willing to be on call 24 hours per day on a rotating basis.

Personal Protective Equipment:

• Follows Standard Precautions using personal protective equipment as required for procedures.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster. 

Cleveland Clinic is pleased to be an equal employment opportunity employer.