Administrative & Executive AssistanceAdministrative Support
Company Does Not Provide H1B Sponsorship
About the job
Requirements
A bachelor's degree is preferred, or equivalent professional experience may be considered.
At least five years of experience as a Legal Administrative Assistant or Executive Assistant.
High proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Proficiency in Adobe Acrobat Professional.
Ability to prepare accurate legal documents with minimal supervision and under strict deadlines.
Ability to proofread documents for grammatical, typographical, and spelling errors and apply standard proofreading marks.
Ability to work under pressure while maintaining professionalism.
Ability to manage multiple priorities and work independently as well as collaboratively.
Flexibility to work overtime, including mornings, evenings, weekends, and holidays, as required.
Reliability and punctuality.
Ability to maintain confidentiality of attorney-client matters.
Responsibilities
Prepare, format, and revise correspondence, memoranda, legal documents, and forms.
Prioritize workflow to ensure assignments are completed within stated or implied deadlines.
Screen telephone calls and relay accurate messages in a timely manner.
Communicate with attorneys regarding schedules and availability.
Reconcile attorney American Express statements and car service invoices, and provide client matter numbers for business meals as requested.
Review, sort, and prioritize incoming mail; prepare outgoing mail and packages for timely delivery via messenger, courier, or car service; and coordinate distributions as directed.
Maintain attorney contact databases by creating, updating, and editing contact information.
Maintain multiple calendars and reminder systems; manage deadlines; schedule meetings and appointments; and coordinate travel arrangements, meal reservations, and internal and external conferences.
Maintain positive working relationships with clients, attorneys, and staff while adhering to confidentiality requirements.
Greet clients and visitors, maintain positive client relations, and preserve the confidentiality of attorney-client matters.
Maintain records and filing systems using iManage Records Manager, including file creation, matter opening, records maintenance, and file closure.
Provide administrative support coverage for assigned backup attorneys.
Assist Document Processing, Data Stewards, Administrative Assistants, and other support departments with overflow work as needed.
Summary:
Responsible for providing administrative support to a busy group of attorneys in a fast-paced, high-stress environment. Ideal candidate is highly organized and detail-oriented with exemplary oral and written communication skills and ability to work well under pressure with minimal input from attorney.
Essential Duties and Responsibilities:
Responsible for preparing, formatting, and revising correspondence, memoranda, legal documents, and forms.
Prioritizes workflow to ensure all assignments are completed within stated or implied deadlines.
Screens telephone calls and relays accurate messages in a timely manner.
Communicates effectively with attorneys regarding schedules and availability.
Reconciles attorney AmEx statements and car service invoices; provides client matter numbers for business meals as requested.
Reviews, sorts, and prioritizes incoming mail. Prepares outgoing mail and packages for timely delivery via messenger, courier, or car service, and coordinates distributions as directed.
Maintains attorney contact databases, including creating, updating, and editing contact information.
Maintains multiple calendars and reminder systems; manages deadlines, schedules meetings and appointments, and coordinates travel arrangements, lunch/dinner reservations, and internal/external conferences.
Maintains positive working relationships with clients, attorneys, and staff while adhering to confidentiality requirements.
Greets clients and visitors, maintains positive client relations, and preserves the confidentiality of attorney-client matters.
Maintains records and filing systems utilizing iManage Records Manager, including file creation, matter opening, records maintenance, and file closure.
Provides administrative support coverage for assigned backup attorneys.
Willingness to assist Document Processing, Data Stewards, Administrative Assistants, and other support departments with overflow work as needed.
Knowledge, Skills, and Abilities Required:
High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Proficient in Adobe Acrobat Professional.
Ability to work under pressure while maintaining a high level of professionalism.
Ability to foster and maintain a positive work environment.
Thorough understanding of office procedures and the ability to prepare accurate legal documents with minimal supervision and under strict deadlines.
Ability to proofread documents for grammatical, typographical, and spelling errors and apply standard proofreading marks.
Excellent interpersonal and communication skills.
Flexible team player with a collaborative approach and willingness to assist others as needed.
Ability to work efficiently in a fast-paced environment, manage multiple priorities, and work both independently and as part of a team.
Flexibility to work overtime, including mornings, evenings, weekends, and holidays, as required.
Demonstrated reliability and punctuality is a must.
Education and Experience:
Bachelor’s degree preferred; candidates with equivalent professional experience will also be considered.
Minimum five years’ experience as Legal Administrative Assistant or Executive Assistant.
Working Conditions:
Normal office environment with little exposure to excessive noise, dust, temperature, etc.
Wachtell, Lipton, Rosen & Katz provides competitive compensation and benefits to its employees, ensuring that we attract and retain the most talented individuals. The expected base salary range for this role is $95,000 - $105,000. The base salary offer is based on a variety of factors, which includes, but is not limited to, qualifications, education and experience.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.